Office Manager / Facilities Manager
Job Type Contract (612 Months)
Position Overview We are seeking an Office Manager / Facilities Manager responsible for ensuring the smooth day-to-day operation of the office while supporting leadership, internal initiatives, and business operations. This role offers exposure to a wide range of projects and activities across the organization.
Key Responsibilities
- Serve as the first point of contact for visitors and incoming calls
- Manage office facilities, vendors, supplies, mail, equipment, and meeting rooms
- Coordinate employee communications and support a safe, secure, and productive workplace
- Assist with travel arrangements, onboarding activities, and administrative support across departments
Office Management
- Maintain office appearance, seating plans, kitchen areas, and shared spaces
- Coordinate repairs and liaise with property management as needed
- Manage meeting room scheduling, setup, supplies, and catering
- Oversee office inventory, equipment maintenance, vendors, and related invoices
Business Support
- Support planning and delivery of company events, employee programs, and internal initiatives
- Assist with fundraising activities, social events, and employee engagement efforts
- Provide administrative support for leadership and special projects
- Facilitate flight bookings and travel logistics
Qualifications
- Experience as a coordinator, receptionist, executive assistant, or administrative assistant
- Previous administration experience
- Proficiency with Microsoft Office and Google Workspace
- Experience working with stakeholders and managing multiple priorities
Additional Information
- Location: New York City, NY