Office Manager & Family Law Billing Manager

NedaLawyer, APC | Temecula, CA | Full-Time, In-Office- with Signing Bonus

NedaLawyer, APC is a family law and plaintiff-side employment law firm representing business owners and professionals in high-asset matters. We are seeking an experienced Office Manager & Billing Manager to run firm operations and oversee family law billing and trust relinquishment and accounting. This role reports directly to the Managing Attorney.

Schedule: 37.5 hours per week. We close at 2:00 p.m. on Fridays.

Compensation: $34–$45 per hour, depending on experience.

We offer a $5,000 signing bonus, paid in two installments of $2,500 at six months and $2,500 at one year of employment.

Benefits: Medical, 401(k), vacation, and PTO.

To Apply
Submit your resume and a brief cover letter describing your family law billing and trust replenishment experience.

$34 - $45 per hour DOE

Office Management

• Manage daily office operations, vendors, facilities, and technology.

• Oversee staff scheduling, on-boarding, and internal procedures.

• Coordinate with the firm’s bookkeeper and outside vendors.

• Develop and improve office systems and workflows.

• Provide administrative support to attorneys as needed.

Billing & Trust Accounting

• Prepare, review, and issue client invoices.

• Monitor timekeeping by attorneys and staff for accuracy and timeliness.

• Prepare and send trust replenishment requests. Track deposits and evergreen retainer balances.

• Record payments and reconcile billing and trust activity between Smokeball and QuickBooks.

• Follow up professionally on outstanding balances and accounts receivable.

• Prepare billing and financial reports for the Managing Attorney.

Required Qualifications

• 2+ years of legal billing experience in a family law firm is a must. Applicants without family law billing experience will not be considered.

• Proficiency with Smokeball and QuickBooks.

• Strong attention to detail, discretion, and professional communication.

• Proficiency with Microsoft Office and cloud-based tools.

Preferred Qualifications

• Prior office manager or legal administrator experience.

• Experience supervising or training staff.

Clients are the core of our service-based business. Each client deserves first-class service.

We live by "The Story of Everybody". Every job is important, and we never let titles prevent the work from getting done on time and with excellence. We compete against ourselves, not others. We hold ourselves and our teammates accountable for quality, timely work, and exemplary client experiences. Our team members have the flexibility and support they need to show up for both their work and their families at home.