CSI Recruiting is working with a growing energy company to identify a highly organized, dependable, and proactive Office Manager. This role is critical to ensuring the smooth day-to-day operation of the office while providing administrative support to a team of professionals.
The ideal candidate is highly organized, enjoys working with people, takes initiative, and takes pride in creating a professional, welcoming office environment for employees and visitors alike.
This is a fully in-office position, located in downtown Fort Worth. Standard office hours are Monday through Friday, 8:00 AM to 5:00 PM.
PRIMARY RESPONSIBILITIES:
- Manage day-to-day office operations, including ordering office and kitchen supplies, answering phones, greeting visitors, processing mail and deliveries, and maintaining a professional office environment.
- Coordinate multiple calendars, travel arrangements, meeting logistics, and email communications.
- Serve as the primary contact for office vendors, including IT, telecommunications, building management, and other service providers.
- Provide administrative support to the team and assist with special projects as needed.
- Plan and coordinate company events, employee celebrations, and team-building activities.
- Support the onboarding process for new hires, including paperwork, equipment setup, building access, and benefits enrollment.
Requirements
DESIRED SKILLS & EXPERIENCE:
- 10+ years of administrative experience; energy or oil & gas industry experience preferred.
- Enjoys working with people and thrives in a collaborative, fast-paced office environment.
- Experience coordinating travel, including flights, hotels, and ground transportation.
- Highly proficient in Microsoft Office, particularly Outlook, including managing multiple calendars.
- Experience with OpenInvoice and accounts payable processes preferred.
- Strong PowerPoint and Excel skills preferred.
- Excellent organizational, time management, and multitasking abilities.
- Professional, polished, and confident interacting with employees, executives, visitors, and vendors.
- Discreet, trustworthy, and able to handle confidential information with professionalism.
- Proactive self-starter who takes initiative and follows through with minimal direction.
- Able to prioritize effectively, adapt to changing needs, and remain calm under pressure.
- Team player who is willing to help wherever needed.
LOCATION:
This is a fully in-office position based in downtown Fort Worth, Texas. Candidates who live within a reasonable commuting distance are strongly preferred.