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Office Manager, Front Desk Coordinator, Construction

Pop-Up Talent

San Francisco, CA

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JOB DETAILS
SALARY
$32–$35 Per Hour
SKILLS
Administrative Skills, Architectural Services, Calendar Management, Communication Skills, Construction, Construction Support, Contract Management, Custodial Services, Customer Relations, Detail Oriented, Diversity, Document Management, Documentation, Insurance, Insurance Documentation, Interpersonal Skills, Intuit Quickbooks, Liens, Mail Processing, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Multitasking, OSHA, Office Management, Onboarding, Operational Support, Operations Processes, Organizational Skills, Team Player, Telephone Skills
LOCATION
San Francisco, CA
POSTED
Today
Office Manager / Front Desk Coordinator, Construction
San Francisco, CA 94124 (Onsite)
  • Pay Rate: $32-$35/hour + Benefits
  • Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM

ABOUT THE COMPANY:
  • Founded in 1977, this family-owned company is a well-established leader in the construction and building materials industry, specializing in the supply and installation of premium windows, doors, skylights, and related architectural products for residential and commercial projects throughout the Bay Area. Known for its strong reputation, long-standing client relationships, and quality craftsmanship, the company offers a stable and collaborative work environment with long-term growth potential

POSITION OVERVIEW:
  • We are seeking a highly organized, proactive, and detail-oriented Office Manager / Front Desk Coordinator to support daily office operations and administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can confidently manage both front office responsibilities and operational coordination
  • The ideal candidate brings strong administrative experience, excellent communication skills, and preferably prior experience working within the construction industry or a related field
  • This is a fully onsite role based in San Francisco, CA. Candidates should ideally reside within close proximity to the office due to daily onsite requirements

KEY RESPONSIBILITIES:
Office Administration & Coordination
  • Answer and direct incoming phone calls
  • Manage and review shared company email inboxes
  • Process vendor acknowledgments and maintain organized job documentation
  • Create and maintain job folders in SharePoint and physical filing systems
  • Prepare installation folders and job labels
  • Manage outgoing mail, packages, office supplies, and janitorial supplies
  • Maintain binders, forms, records, and company documentation
  • Serve as DocuSign Administrator
  • Assist with warranties, close-out documents, pre-lien notices, and subcontractor agreements
  • Coordinate insurance certificates and OCIP enrollment forms
  • Update forms, contracts, and job-specific documentation
Payroll & Timekeeping Support
  • Process office personnel timesheets
  • Manage installer time submissions
  • Update Exaktime locations and QuickBooks installation jobs
HR & Employee Support
  • Assist with employee insurance setup and changes through CalChoice
  • Maintain attendance logs and employee records
  • Update Outlook calendars for employee time-off requests
  • Scan and maintain time-off documentation
  • Support year-end office organization and administrative tasks
Compliance & Operational Support
  • Maintain OSHA 300 logs
  • Support construction-related administrative and compliance processes
  • Assist with subcontractor onboarding and work order documentation

KEY QUALIFICATIONS:
  • Previous office management, administrative, or front desk experience required
  • Experience working within the construction industry strongly preferred
  • Strong organizational and multitasking abilities
  • Excellent communication and interpersonal skills
  • Comfortable managing documentation, contracts, and operational processes
  • Proficient with Microsoft Office, Outlook, SharePoint, and general office systems
  • Ability to work independently and maintain strong attention to detail
  • Energetic, proactive, and team-oriented mindset preferred

BENEFITS:
  • Employer-paid health insurance for employees
  • Dental coverage
  • 401(k)
  • Paid vacation

Location Preference: Candidates should ideally live within or near: San Francisco, Brisbane, Daly City, South San Francisco, Colma, San Bruno, Millbrae, Burlingame

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req26-00282

About the Company

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