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Office Manager/Human Resources/Accounting

Radiomobile Inc
  • San Diego, CA
    1 day ago

    Job Description

    Job Description

    Job Description
    We are seeking a motivated person that possesses a few skillsets to support a couple of our executive team members. This position is hourly and will be expected to work in office about 25-30 hours per week.

    Accounting ~ (40%)
    Accounts Payable & Vendor Administration
    • Review, code, and process vendor invoices for payment. 
    • Maintain vendor records, W-9 documentation, and payment terms. 
    • Reconcile vendor statements and resolve billing discrepancies. 
    • Assist with weekly check runs and electronic payment processing. 
    Accounts Receivable Support
    • Generate customer invoices and monitor outstanding balances. 
    • Assist with collections and customer account inquiries. 
    • Apply customer payments and maintain accurate AR records.
    General Accounting Support
    • Perform monthly account reconciliations for assigned balance sheet accounts. 
    • Assist with month-end and year-end close processes. 
    • Prepare journal entries and maintain supporting documentation. 
    • Maintain organized accounting records in accordance with company policies.
     
    Human Resources Management ~ (30%)
    Talent Acquisition & Recruitment
    • Manage full-cycle recruiting, including job postings, candidate screening, interviewing, hiring, and onboarding.
    • Partner with department managers to identify staffing needs and workforce planning requirements.
    • Coordinate background checks, employment documentation, and new hire orientation.
    Employee Relations
    • Serve as the primary point of contact for employee concerns and HR-related inquiries.
    • Foster a positive, inclusive, and productive workplace culture.
    • Support conflict resolution and performance management processes.
    Compensation, Benefits, Compliance & Policy Management
    • Administer employee benefits programs and annual enrollment processes.
    • Coordinate payroll information with finance and payroll providers.
    • Assist with salary benchmarking and compensation planning.
    • Maintain compliance with federal, state/provincial, and local employment laws.
    • Develop, update, and communicate HR policies and employee handbook content.
    • Manage employee records and ensure confidentiality of personnel information.
    Training & Development
    • Coordinate employee training, professional development, and performance review programs.
    • Support leadership development initiatives and employee engagement activities
     
    Office Administration Management ~ (30%)
    Office Operations
    • Oversee daily office operations to ensure efficiency and professionalism.
    • Manage office procedures, systems, and administrative workflows.
    • Develop and implement operational improvements where needed.
    Facilities Management
    • Coordinate office maintenance, vendor relationships, and facility services.
    • Ensure workplace safety standards and office functionality are maintained.
    • Manage office space planning and equipment needs.
    Vendor & Contract Management
    • Maintain relationships with office suppliers, service providers, and external vendors.
    • Negotiate contracts and manage administrative service agreements.
    • Monitor vendor performance and service quality.
    Executive & Administrative Support
    • Support senior management with administrative coordination as needed.
    • Assist with corporate events, meetings, company communications, and special projects.
    • Ensure effective records management and document retention practices.
    • Purchasing office supplies and managing facilities and storage warehouses.

    Qualifications
    Education
    • Degree in human resources, Business Administration, Management, or a related field preferred.
    • Professional HR designation (SHRM-CP, SHRM-SCP, PHR, CHRP, or equivalent) is considered an asset.
    Experience
    • Minimum 5 years of progressive experience in Human Resources and/or Office Administration.
    • Previous management or supervisory experience preferred.
    • Experience managing employee relations, recruitment, and office operations.
    Skills & Competencies
    • Strong knowledge of employment laws and HR best practices.
    • Excellent organizational and time-management skills.
    • Exceptional communication and interpersonal abilities.
    • Strong problem-solving and decision-making skills.
    • Ability to handle confidential information with discretion.
     
    Proficiency with Quickbookds, Microsoft 365, ADP platforms, and office management software
     

    Numbers & Facts

    LocationSan Diego, CA

    Skills

    • ADPunmatched
    • Accountingunmatched
    • Accounting Closeunmatched
    • Accounts Payableunmatched
    • Accounts Receivableunmatched
    • Accounts Receivable Managementunmatched
    • Administrative Managementunmatched
    • Administrative Skillsunmatched
    • Balance Sheetunmatched
    • Benchmarkingunmatched
    • Best Practicesunmatched
    • Billingunmatched
    • Business Administrationunmatched
    • Candidate Screeningunmatched
    • Code Reviewsunmatched
    • Compensation and Benefitsunmatched
    • Conflict Resolutionunmatched
    • Contract Managementunmatched
    • Contract Negotiationunmatched
    • Corporate Communicationsunmatched
    • Corporate Policiesunmatched
    • Credit and Collectionsunmatched
    • Documentationunmatched
    • Employee Relationsunmatched
    • Employment Lawunmatched
    • Executive Assistant Skills unmatched
    • Facilities Managementunmatched
    • Financeunmatched
    • Human Resourcesunmatched
    • Human Resources Managementunmatched
    • Human Resources Processesunmatched
    • Interpersonal Skillsunmatched
    • Interviewing Skillsunmatched
    • Journal Entriesunmatched
    • Leadershipunmatched
    • Maintain Complianceunmatched
    • Microsoft Product Familyunmatched
    • Office Managementunmatched
    • Onboardingunmatched
    • Operational Improvementunmatched
    • Operations Managementunmatched
    • Operations Planningunmatched
    • Organizational Skillsunmatched
    • PHR (Professional in Human Resources)unmatched
    • Payment Processingunmatched
    • Payroll Managementunmatched
    • People Managementunmatched
    • Performance Analysisunmatched
    • Performance Managementunmatched
    • Performance Reviewsunmatched
    • Problem Solving Skillsunmatched
    • Purchasing/Procurementunmatched
    • Reconciliationunmatched
    • Record Keepingunmatched
    • Records Managementunmatched
    • Safety Standardsunmatched
    • Safety/Work Safetyunmatched
    • Society for Human Resource Management (SHRM)unmatched
    • Staff Policiesunmatched
    • Staff Requirementsunmatched
    • Staff Trainingunmatched
    • Time Managementunmatched
    • Training/Teachingunmatched
    • Vendor/Supplier Evaluationunmatched
    • Vendor/Supplier Managementunmatched
    • Vendor/Supplier Relationsunmatched
    • Warehousingunmatched
    • Workforce Planningunmatched

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