Blog, Email Management/Administration, English Language, Fellowship, Leasing, Mechanical Engineering, Office Management, Order Supplies, PCard Transaction, Prepare Correspondence, Presentation/Verbal Skills, Publications, School Attendance, Time Management, Travel Planning
Duties & Responsibilities
- Graduate Program Administrative Activities:
- Serve as first point of contact for the GPO.
- Responsible for managing GPO email inbox, answering a broad range of questions and inquiries from students and faculty regarding graduate program and departmental operations, enrollments, required and elective courses, registration, assistantship assignments, fellowships, degree requirements, deadlines, etc.
- Creation, revision, and maintenance of publications for internal and external audiences, including departmental websites, graduate blog webpages, the MechSE Graduate Handbook, and informational bulletin boards.
- Submit TA appointments in My.MechSE appointment app each semester; updating as needed for changes/corrections
- Prepare correspondence requiring policy interpretation to prospective students, current students, faculty, staff and other constituents.
- Submit department Pcard and Tcard transactions and purchase requests as needed and provide advice regarding the appropriateness of requested expenditures
- Provide recruitment event arrangements for travel, hotel, meals, and other expenses.
- Collaborate with GPO staff to administer graduate student recruiting events.
- Assist, develop, and prepare presentations materials, for events, orientation, recruitment visits and mailings as required.
- Serve as GPO liaison with graduate student groups, including GraMS and UIUC Grad SWE.
- Verify enrollment and program end dates for housing lease forms.
. Order and maintain office supplies for the GPO.
- Graduate Program Activities: • Facilitate management of PhD examinations including preparing announcements, committee paperwork, communication, and recording exam results. • Manage MechSE graduate student seminar course attendance tracking, completion, and grades. • Manage Oral English Assessment Interview (OEAI) registration and results for internal students. • Process general fellowship forms. • Assist with processing registration requests.
- • Assume additional appropriate related duties to further the mission of the department.
U
University of Illinois at Urbana-Champaign