Evergreen.ai is hiring a part-time Office Manager to support our Miami office, with occasional support for our Raleigh location. This is a broad, high-trust role that spans office operations, executive support, and event planning. You will plan, develop, and execute company events, manage relationships with external vendors, support our leadership team, and own the administrative functions that keep Evergreen running smoothly. If you love being at the helm, noticing what needs to happen before anyone asks, and following it through to completion, this is the role for you. This role reports into the Miami office, 2 to 3 days a week.
Job Responsibilities
Key Responsibilities
Serve as the main point of contact for employees on office, workplace, and access questions across the Miami and Raleigh teams
Oversee office administrative and facilities functions, including supplies, equipment, conference rooms, and buildouts
Source, manage, and optimize external vendors, and coordinate equipment and technology needs with IT, including device purchases and shipping
Track office inventory and proactively order supplies
Support the leadership team, our CEO in particular, with day-to-day logistics, calendar management, scheduling, follow-ups, meetings, reservations, and company dinners
Prepare clean summaries and resolve administrative issues before they reach leadership
Support office events and culture initiatives with creativity and care, including team dinners and seasonal celebrations
Own Summit Week logistics from start to finish, including venue research, vendor negotiation, budgets, approvals, RSVPs, communications, and onsite coordination
Own company travel booking, the internal events and holiday calendar, and the recurring office lunch program (ordering, participation, receipts, and budget compliance)
Lead version tracking and audits of internal documents, and maintain administrative templates, policies, and standard operating procedures
Numbers & Facts
Location
Miami, FL
Job Type
Part-time
Company Size
11 - 50
Headquarters
Miami, FL, US
Website
https://evergreen.ai
Qualifications
2 years of administrative or executive operations experience in a fast-paced environment. Either a startup environment or hospitality is preferred
Exemplary written and verbal communication skills commensurate with interacting with a stellar leadership team
A proactive approach to managing tasks and responsibilities by anticipating the needs of the organization
Ability to proactively identify problems and solve them independently
The ability to perform and prioritize in an ever-changing environment, and the flexibility to change course as priorities arise
Excellent follow-through. You don't let anything fall through the cracks
Must be tech-savvy
Experience with Microsoft Office, including Excel and PowerPoint
Event management experience. You know how to manage an event from start to finish
Discretion handling executive and company-sensitive information
You love to be at the helm, proactive at organizing and setting up the company for success
Benefits
Flexible Schedule, Employee Events, Parking, Free Food and Drinks
About Company
Evergreen.ai is led by fintech pioneer Bill Harris. He ran TurboTax, was CEO of PayPal, and founded Personal Capital, which grew to a $25 billion investment firm. Our mission is to help high achievers attain their life goals. We use AI to deliver personalized financial advice to every user.
We're a dynamic startup reimagining wealth management through innovative technology and user-first approaches. Our team is building the future of finance, where technology and personalization intersect.
Skills
Administrative Skillsunmatched
Artificial Intelligence (AI)unmatched
Corporate Event Managementunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Leadershipunmatched
Office Managementunmatched
Operational Supportunmatched
Team Buildingunmatched
Vendor/Supplier Relationsunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.