Office Manager — Bookkeeping, Billing & Job Costing

Big Red Flooring is hiring an experienced, highly organized Office Manager to keep our office operations, bookkeeping, billing, and project records running smoothly.


We’re looking for someone who takes ownership, follows through, catches details, and can keep multiple jobs and deadlines organized. Experience with construction, flooring, restoration, or insurance claims is a strong plus.


What you’ll do

• Manage day-to-day office operations, files, calendars, and administrative follow-up
  
  
• Handle bookkeeping tasks, including accounts payable and receivable, expense entry, and reconciliation support
  
  
• Prepare customer invoices, track payments, and follow up on outstanding balances
  
  
• Set up and maintain job-costing records, tracking labor, materials, subcontractors, and change orders by project
  
  
• Keep job files complete, organized, and up to date
  
  
• Coordinate with customers, crews, vendors, adjusters, and insurance contacts
  
  
• Prepare and submit estimates, supplements, invoices, and supporting documents
  
  
• Use Xactimate for estimates and insurance restoration documentation, or learn it quickly if you have related experience
  
  
• Track project status, deadlines, approvals, and missing paperwork
  
  
• Help improve office procedures so information is easy to find and work does not fall through the cracks
• Receive and document payments with accuracy 
  
  

What we’re looking for

• Experience in office management, bookkeeping, billing, or construction administration
  
  
• Strong organization and follow-through across multiple active jobs
  
  
• High attention to detail with numbers, documents, and deadlines
  
  
• Comfortable communicating professionally with customers, vendors, and insurance representatives
  
  
• Proficiency with spreadsheets and accounting or job-management software
  
  
• Xactimate experience preferred
  
  
• Ability to work independently, prioritize, and raise issues early
  
  
• Discretion when handling financial and customer information
• AI efficient for streamlining processes with software
  
  

How to apply


Please send your résumé and a short note describing your experience with bookkeeping, billing, job costing, construction or insurance work, and Xactimate. Include your availability and compensation expectations.


Job type: [Full Time]
Location: [Omaha]
Pay: [Min 55,000 depends on experience ]