Office Manager

Office Manager | Palo Alto, CA | $120K – $150K Base

Our client, a growing organization operating at the intersection of AI and safety technologies, is seeking an experienced Office Manager. This is a unique opportunity to join a high-growth organization and play a key role in building and scaling workplace operations, employee experience, and office culture.

The ideal candidate is highly organized, proactive, self-sufficient, and thrives in a fast-paced startup environment. This person will serve as a collaborative partner across the organization, owning day-to-day office operations while creating efficient systems, maintaining a welcoming workplace, and ensuring a seamless employee experience. Candidates with backgrounds in corporate office management, hospitality, or service-oriented environments are encouraged to apply.

This role is fully onsite in Palo Alto, CA, supporting multiple office spaces, including the company’s primary office and nearby satellite locations. As the company continues to grow and transition into a larger office space, this individual will have the opportunity to help shape the workplace environment and implement processes that support future expansion.

What You’ll Do

• Manage daily office operations
• Oversee workplace logistics, including office supplies, equipment, inventory, and facilities needs
• Direct the company’s meal program, including ordering lunches, dinners, snacks, and team meals
• Source, purchase, and maintain office supplies, equipment, and workplace resources
• Manage vendor relationships, contracts, invoices, and payments
• Develop and improve office processes, inventory systems, checklists, and operational workflows
• Lead initiatives to enhance office design, organization, and overall workplace atmosphere
• Oversee office maintenance and troubleshoot facilities-related issues
• Prepare conference rooms and office spaces for meetings with candidates, investors, clients, and internal teams
• Welcome and assist external guests, ensuring a professional and positive office experience
• Partner with the Team Experience Lead to support company events, team activities, and event logistics as needed
• Help create a strong workplace culture through thoughtful planning, organization, and attention to employee needs

What We’re Looking For

• 3–8 years of experience in office management, workplace operations, hospitality, or related fields.
• Demonstrated ability to manage multiple office locations and vendor relationships
• Strong organizational skills with attention to detail.
• Self-sufficient, proactive, and capable of working independently.
• Excellent collaboration and communication skills.
• Experience supporting team-building events and managing hospitality functions.
• Comfortable learning new technology and software tools.
• Open to candidates from diverse backgrounds, including high-end hospitality and corporate office environments.

Other Requirements:

• The position is a full-time, direct hire role with a base salary range of $120,000 to $150,000 + equity
• Monday–Friday, with flexibility to accommodate an earlier/later shift: 7:30/8:00 AM – 4:30/5:00 PM or 10:00 AM – 7:00 PM
• This role is in office in Palo Alto
• Comprehensive benefits package, including competitive health benefits, a $250 wellness stipend, and a $200 social/team budget.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.    

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.