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Office Manager (part-time)

RISE Robotics

Somerville, MA

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JOB DETAILS
SKILLS
Accounting, Administrative Management, Administrative Skills, Billing, Bookkeeping, Business Administration, Business Development, Custodial Services, Event Management, Expense Tracking, Finance, Intuit Quickbooks, Leadership, Mail Processing, Maintain Compliance, Maintenance Services, Marketing, Microsoft Excel, Microsoft Office, Microsoft Word, Office Management, Onboarding, Operations, Order Supplies, Organizational Skills, People Management, Plan Meetings, Presentation/Verbal Skills, Product Management, Project/Program Management, Sales, Schedule Development, Secondary School, Technical Support, Travel Planning, Vendor/Supplier Management, Writing Skills
LOCATION
Somerville, MA
POSTED
1 day ago

We are seeking an enthusiastic and highly organized Office Manager to join our small, dynamic team. As we have a close-knit office of less than 20 people, you will be the central point of contact for daily operations. This is a part-time, in-person position that requires a proactive professional who thrives on variety and is comfortable working independently to keep our workplace running smoothly. 

Depending on the candidate’s background and interests, growth paths available are Exec Admin, Project Manager, Chief of Staff, Business Development, Sales, or Product Management roles and can convert to full-time for the right candidate.

Key Responsibilities (training will be provided)

  • Office Coordination: Oversee daily administrative operations, including mail distribution, greeting visitors, and maintaining a clean, organized office environment.
  • Administrative Support: Manage schedules, coordinate meetings, help with travel arrangements, provide direct support to the leadership team.
  • Supply & Vendor Management: Monitor inventory, order office and kitchen supplies, and serve as the primary contact for facilities vendors (IT support, maintenance, janitorial services).
  • Basic Finance: Bookkeeping tasks such as processing invoices and tracking expenses.
  • HR: Assist with onboarding new hires and offboarding terminations. Working with Gusto to maintain compliance. Run bi-weekly payroll.
  • Culture & Events: Plan and coordinate small team events, lunches, and celebrations to foster a positive workplace culture.

Requirements

  • No prior work experience is required.
    • Strong technical proficiency with MS Office (Word, Excel) or Google Workspace.
    • Experience with bookkeeping software like QuickBooks is a plus.
  • Other Skills: Exceptional organizational ability, strong verbal and written communication, and the flexibility to adapt to changing priorities.
  • Education: An Associate’s or Bachelor’s degree in Business Administration, Marketing, Finance, Accounting, or any STEM field; or a high school degree with 2 years of experience in an office management or a comparable administrative role
  • Candidates must be legally authorized to work in the United States. Company is unable to sponsor work authorization for this role.

Schedule & Environment

  • Type: Part-Time (approx. 20 hours per week), with the potential to convert to full time depending on candidate’s skills, performance, and interest.
  • Location: 100% In-Person.

Benefits

Paid time off

Sick Time

Company Holidays

On-site parking

About the Company

R

RISE Robotics

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