Benefits:- 401(k)
- Health insurance
- Paid time off
- Bonus based on performance
Job Description
Office Manager is a key ministry role that supports the pastoral team, manages church administration, and serves as the primary point of contact for members and visitors. This position combines clerical duties with a strong sense of service and confidentiality.
Role Overview
Office Manager is often the first point of contact for the congregation and the public, representing the church with professionalism and compassion. They are responsible for the smooth operation of the church office, ensuring that administrative, financial, and event-related tasks are handled efficiently.
Core Responsibilities- Administrative Support: Manage day-to-day office operations, including answering phones, scheduling appointments, filing documents, and composing correspondence.
- Service Coordination: Prepare service programs, manage logistics for worship services, and ensure all materials (hymnals, sound systems, etc.) are ready.
- Member Relations: Maintain confidential member records, handle sensitive information, and provide support to members in a respectful and discreet manner.
- Financial Duties: Issue checks, process payroll, assist with bookkeeping, prepare financial statements, and ensure compliance with tax and budgeting requirements.
- Record-Keeping: Maintain accurate and organized records of members, events, and financial transactions Scout Network.
- Event Planning: Organize church events, create bulletins, and coordinate with vendors or community groups Scout Network.
- Communication: Manage internal and external communications, including emails, letters, and phone calls, to ensure timely and accurate information flow Scout Network.
Qualifications and Skills- Education: College graduate or equivalent work-related experience.
- Experience: Minimum 4 years as a secretary or administrative assistant.
- Typing & Transcribing: Minimum 65 WPM with accuracy.
- Computer Skills: Proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and standard office tools Free Church Forms.
- Organizational Skills: Strong ability to manage multiple tasks and deadlines.
- Communication Skills: Excellent written and spoken English, with clear, concise, and compassionate communication Scout Network.
- Confidentiality: Ability to handle sensitive information with discretion.
- Faith Commitment: Christian with a genuine interest in serving the church community.
Desired Attributes- Compassionate, welcoming, and respectful attitude toward all members.
- Strong work ethic and willingness to go “above and beyond”.
- Adaptability to changing church needs and priorities.
In summary, an Office Manager is both an administrative backbone and a spiritual steward, ensuring the church runs smoothly while upholding its values and serving its community with integrity.