Seattle Search Group

Office Manager

Location:  (West Seattle) 
Schedule: Part-Time (Approximately 20 Hours per Week)
Compensation: Starting at $25-40HR

The Opportunity

Seattle Search Group is partnering with a growing CPA firm to identify an organized and proactive Office Manager. This is a highly visible role supporting executive leadership while overseeing day-to-day office operations, administrative functions, and company events.

The ideal candidate is dependable, resourceful, and enjoys working in a fast-paced, entrepreneurial environment. This position offers a diverse mix of executive support, office management, project coordination, and event planning, with the opportunity to grow as the organization continues to expand.

Key Responsibilities

Office Administration

• Manage incoming mail, packages, and office correspondence.
• Coordinate office supplies, equipment, and vendor relationships.
• Maintain organized electronic and physical records.
• Assist with basic technology setup and software coordination.
• Support general administrative and operational projects.

Executive Support

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and executive logistics.
• Handle confidential communications and administrative requests.
• Track priorities and follow up on action items across leadership.
• Provide day-to-day administrative support to executive leadership.

Operations & Event Coordination

• Coordinate internal meetings, training sessions, and company events.
• Assist with planning leadership meetings and company gatherings.
• Coordinate vendors, schedules, and event logistics.
• Support special projects and operational initiatives.

Content & Administrative Support

• Assist with logistics during company content recording sessions.
• Coordinate file organization and transfer of recorded content.
• Track production timelines and administrative follow-up.
• Support miscellaneous projects as business needs evolve.

Qualifications

• 3+ years of office management, executive assistant, administrative, or operations experience.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• High level of professionalism and discretion with confidential information.
• Proficiency with Microsoft Office, Google Workspace, and common business software.
• Comfortable learning new technology and systems.
• Self-starter with a positive attitude and a willingness to help wherever needed.
• Ability to manage multiple priorities in a dynamic environment.

Why Consider This Opportunity?

• Hybrid work schedule with flexible part-time hours.
• Direct exposure to executive leadership.
• Collaborative, team-oriented culture.
• Diverse responsibilities that keep every day interesting.
• Opportunity to grow alongside a successful and expanding organization.

For confidential consideration, please contact:

John Herd
Seattle Search Group

john@seattlesearchgroup.com

425-736-4321