We are seeking a high-performing Office Manager / Senior Accounting Administrator to lead financial and administrative operations for a growing construction company. This is a hands-on, high-impact role designed for someone who can operate at a Controller level while managing day-to-day execution across multiple entities.
Key Responsibilities
- Own and manage full-cycle payroll and payroll tax compliance for field and office staff.
- Lead HR administration including onboarding, benefits, compliance, and employee records.
- Oversee construction purchasing and job administration, ensuring accurate cost tracking and vendor coordination.
- Maintain and reconcile accounting, payroll, and project management systems (e.g., ComputerEase, QuickBooks, etc.).
- Manage full-cycle bookkeeping across multiple related entities with high accuracy.
- Process and reconcile intercompany transactions monthly.
- Manage preparation of monthly internal financial statements, including job cost analysis, variance reporting, and cash flow tracking.
- Partner with leadership on financial visibility, reporting, and operational insights.
- Coordinate year-end close and work directly with external bookkeeping and accounting firms.
- Manage insurance operations including COIs, renewals, compliance tracking, and claims.
- Maintain company licenses and update as needed to support ongoing compliance and business operations.
- Manage corporate-level administrative needs including licensing, paperwork, business accounts, and related compliance documentation.
- Lead end-to-end Accounts Receivable operations, ensuring accurate billing, timely cash application, deposit management, and reconciliation of customer accounts.
- Oversee and execute the full Accounts Payable function, including vendor disbursements, documentation control, and reconciliation support
- Manage implementation of system process automation.
- Evaluate and analyze expenses and make recommendations to executive management on cost-saving measures.
Required Qualifications
- 5+ years of experience in accounting, bookkeeping, or office management
- Strong experience in the construction industry (REQUIRED)
- Deep understanding of job costing, WIP reporting, and multi-entity accounting
- Experience managing payroll, financials, and intercompany transactions
- Ability to operate independently and take ownership of financial processes
- High attention to detail with strong organizational skills
- Proficiency in accounting systems (ComputerEase, QuickBooks, or similar)
Preferred Qualifications
- Experience in a Controller or Assistant Controller role
- Experience with construction and service delivery software
- Accounting degree (preferred but not required)
What Success Looks Like
- Accurate and timely monthly financial reporting
- Clean, reliable job cost data for decision-making
- Organized and efficient administrative operations
- Strong support to leadership with financial visibility
Benefits
- Competitive salary (based on experience) $80-$95,000 base salary
- Quarterly bonus program
- 401K plan
- Health benefits
- Paid time off
- Short term disability
- Cell phone allowance
- Opportunity to grow into a Controller-level position