Office Manager

Benefits:

• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Position Overview

The Office Manager will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This position requires a proactive individual with strong QuickBooks proficiency who can manage daily operations, support field teams, and contribute to the company's overall efficiency and client satisfaction.

Job Responsibilities

Financial Management:

• Oversee accounts payable and receivable, ensuring timely invoicing and collections.
• Process payroll and manage employee benefits.
• Maintain accurate financial records using QuickBooks.
• Prepare financial reports and assist with budgeting.
• Reconcile bank statements and manage cash flow.

Administrative Oversight:

• Manage daily office functions, including scheduling, correspondence, and record-keeping.
• Coordinate appointments and job schedules for field technicians.
• Maintain organized filing systems and ensure compliance with company policies.

Customer Service:

• Serve as the primary point of contact for clients, addressing inquiries and ensuring satisfaction.
• Communicate with insurance adjusters to facilitate claims and ensure proper documentation.

Team Coordination:

• Collaborate with project managers and technicians to facilitate communication and project progression.
• Assist in hiring, training, and supervising office staff.

Job Requirements

• Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
• Strong understanding of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
• Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is beneficial.
• Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a plus.
• Ability to adapt to new technologies and software platforms as needed.