Office Manager

About Us

Washington Area Ambulance District is a professional fast paced Emergency Medical Ambulance District team dedicated to maintaining and providing professional prehospital service with caring, highly trained and qualified people. We are looking for a reliable, organized, and proactive Office Manager to keep our day-to-day operations running smoothly.

Role Overview

You will serve as the heartbeat of our office. You will manage daily administrative workflows, coordinate vendor services, oversee office supplies, support basic bookkeeping/invoicing, and act as the main point of contact for staff, clients, and visitors.

Key Responsibilities

• Office Operations: Manage daily front-office activities, phone calls, greeting guests, and sorting mail/deliveries.
• Supply & Inventory Control: Track and reorder office supplies, equipment, and facility essentials.
• Vendor & Facility Management: Coordinate with building maintenance, service providers, and outside vendors.
• Financial & Admin Support: Assist with invoice processing, expense tracking, light bookkeeping, and basic payroll/timekeeping coordination.
• Team Support: Help with employee onboarding, scheduling meetings, and internal communications.
• Medical Billing Liaison: coordinate and communicate with our billing company to assist patients with billing questions or issues. Process reports from the billing company.

Qualifications & Skills

• Experience: 2+ years of office management, administration, or executive support experience.
• Tech Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) or Google Workspace.
• Organization: Strong multi-tasking, time-management, and problem-solving abilities.
• Communication: Professional, friendly verbal and written communication skills.
• Discretion: Ability to handle confidential and sensitive company information responsibly.
• Notary Public Certification

Benefits

• Health, Dental, and Vision Insurance, HRA, FSA, Short-term and long-term disability.
• Paid sick, vacation and Holidays.
• Retirement plan 401(a), 457, longevity pay.