About the Role: M&S Machine & Tool Co., Inc. is looking for a motivated and organized Office Manager to join our team in West Haven, CT. This is a key role that keeps our operations running smoothly, supporting both our team and our customers with professionalism and efficiency. If you thrive in a fast-paced manufacturing or industrial environment and love bringing order to a busy workplace, we want to hear from you!
Responsibilities:
Oversee day-to-day office operations, ensuring a productive and organized work environment
Manage scheduling, correspondence, and communication between departments, vendors, and customers
Handle accounts payable/receivable, invoicing, and basic bookkeeping tasks
Maintain and organize company records, files, and documentation
Support HR functions including onboarding, employee records, and payroll coordination
Order and manage office and facility supplies and inventory
Serve as the primary point of contact for incoming calls, emails, and visitors
Requirements:
2+ years of office management or administrative experience, preferably in a manufacturing or industrial setting
Experience using and ERP system, JobBoss experience preferred and right candidate can easily learn system.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software such as QuickBooks
Strong organizational and multitasking skills with keen attention to detail
Excellent written and verbal communication skills
Ability to work independently and take initiative in a small business environment
Experience with basic bookkeeping, invoicing, or payroll processing is a plus
Dependable, professional, and a team-oriented attitude
About Us: M&S Machine & Tool Co., Inc. is a trusted precision machining and tooling company based in West Haven, CT, proudly serving customers with quality craftsmanship and reliable service. Our customers keep coming back because of our commitment to accuracy, on-time delivery, and personalized service. We are a close-knit team that values hard work, loyalty, and a positive workplace where every employee plays an important role in our success.
Numbers & Facts
Location
West Haven, CT
Job Type
Full-time
Skills
Accounting Softwareunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Communication Skillsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Facilities Managementunmatched
Health Insuranceunmatched
Intuit Quickbooksunmatched
Machine Toolunmatched
Mail Processingunmatched
Manufacturingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Onboardingunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Payroll Managementunmatched
Presentation/Verbal Skillsunmatched
Schedule Developmentunmatched
Small Businessunmatched
Team Buildingunmatched
Team Playerunmatched
Time Managementunmatched
Vision Planunmatched
Writing Skillsunmatched
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