Office Operations Specialist

ESSENTIAL FUNCTIONS:

• • Manage multiple responsibilities simultaneously by prioritizing tasks and projects, organizing workloads, meeting deadlines, and maintaining accuracy, productivity, and efficiency while adapting to changing demands.
  • Utilize problem-solving, critical-thinking and reasoning skills to identify challenges, analyze information, develop effective solutions, and adapt to changing situations while completing daily tasks efficiently.
  • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and other document management systems and software and standard office technology to complete daily tasks.
  • Conduct timely data collection and maintain effective data management systems to ensure accurate, organized, and accessible information.
  • Prepare and distribute reports or other analytical summaries on a regular basis.
  • Manage pool of vehicles, including reservations, regular maintenance coordination, and reporting and analyzing needs.
  • Build and maintain strong knowledge of different systems used.
  • Demonstrate flexibility and teamwork by working collaboratively, sharing knowledge, assisting coworkers, and providing cross-coverage to meet operational demands.
  • Communicate effectively, in written and oral form.
  • Provide receptionist coverage during scheduled breaks and/or days off, ensuring continuous uninterrupted daily operations and excellent customer service.

 ADDITIONAL JOB DUTIES (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• • Attend and maintain training required for position.
  • Abide by personnel policies and procedures as written.
  • Be aware of the agency’s mission and philosophy to the extent that casual conversation in the community can promote community awareness of OCCK, Inc.
  • Be aware of customer needs and provide quality customer
  • Know and be able to speak to OCCK’s mission and philosophy to the extent that casual conversation in the community can promote community awareness.
  • Adhere to the policies and standards adopted by OCCK, contract agencies, and other governmental agencies.
  • Perform ad hoc job duties as assigned by Administrative and Information Systems Manager.
  • Must meet the eligibility requirements of the auto insurance company providing coverage for OCCK vehicles or have access to transportation.

• SKILLS/ABILITIES
  • Ability to coordinate, manage and prioritize multiple office systems and projects and complete them in a timely manner.
  • Proven ability to network, create ongoing relationships, and cultivate a positive, professional work culture.
  • Excellent written and verbal communication skills, with the ability to interact professionally with executives, employees, customers, and external stakeholders.
  • Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), document management systems, and other standard office technology.
  • Detail oriented.
  • Ability to think critically and strategically in an evolving environment.
  • Ability to work under pressure and adapt to changing priorities.
  • A strong sense of personal responsibility for tasks assigned.
  • Reliable and consistent.
  • Flexible and responsive.
  • Ability to exercise sound judgment.

JOB REQUIREMENTS:

• • MINIMUM QUALIFICATIONS:
    • Education: High school diploma or equivalent required; an associate or bachelor’s degree in business administration, office management, or a related field is preferred.
    • Professional Experience: Minimum of 3–5 years of progressive experience in administrative support, office administration, or office management, preferably in a corporate environment.
    • Computer Proficiency: Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), document management systems, and other standard office technology.
    • Certifications, licenses, registrations: Maintain a valid Kansas driver’s license.