Job OverviewWe are seeking a dependable and detail‑oriented Office & Sales Administrator to support our growing bathroom remodeling company. This position blends office administration, customer communication, QuickBooks‑based bookkeeping, sales compensation administration, and revenue tracking.You will play a central role in keeping our office organized, ensuring accurate financial records, preparing sales‑related reporting, and supporting the owner with the revenue insights needed for smooth business operations.Key Responsibilities
Office & Sales Administration
- Serve as the first point of contact for homeowners—answering calls and emails
- Sales reporting and distributing leads to design consultants
- Keep digital and physical records well‑maintained and easy to access
- Assist with ordering materials and tracking deliveries
- Manage office supplies, vendor communication, and general administrative needs
- Support the owner with daily organizational tasks and follow‑ups
Bookkeeping (Salesforce & QuickBooks)
- Enter invoices, bills, expenses, payments, and purchase receipts into QuickBooks
- Reconcile bank and credit card accounts
- Track job‑related expenses and categorize them appropriately (partner with Production Coordinator)
- Manage accounts payable/receivable
- Prepare weekly or monthly financial summaries for the owner
- Support payroll preparation by gathering time tracking and job‑coded labor info
Sales Compensation Administration
- Maintain and update sales compensation spreadsheets or QuickBooks tracking fields
- Calculate commissions based on approved structures
- Ensure commission calculations are accurate, timely, and compliant with company policies
- Prepare commission payout reports for management review
- Notify sales staff of commission status (earned, pending, paid) as directed
Revenue Tracking & Reporting
- Track revenue from signed projects, deposits received, and progress payments
- Monitor job‑to‑job revenue projections and actuals
- Prepare weekly and monthly revenue summaries for the owner
- Identify outstanding balances and assist in follow‑up communication
- Support forecasting efforts by keeping revenue data up to date and well organized
Qualifications
- Office administration experience required; construction/remodeling office environment is a plus
- Proficiency with QuickBooks (required)
- Strong Excel or spreadsheet skills for sales compensation and revenue reporting (required)
- Proficiency with Salesforce a plus
- Excellent attention to detail, especially with financial data
- Strong communication and customer‑service skills
- Ability to manage multiple tasks with accuracy and consistency
- Familiarity with CRM, scheduling tools, or workflow systems is a bonus
- Trustworthy and comfortable handling confidential financial information
Who You Are
- Organized, accurate, and dependable
- Comfortable balancing administrative tasks and financial responsibilities
- Friendly and professional when interacting with homeowners
- Confident with numbers, reporting, and structured processes
- Able to work independently and maintain consistent workflow
- Able to keep the office running smoothly with minimal supervision