Office Service Coordinator

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Office Service Coordinator
Little Rock, AR (onsite)
08 AM to 05 PM (Mon - Fri)
3+Month (Temp to Perm)

Overview
Provide hands-on office services and administrative support, with a primary focus on print, copy, scan, mail, shipping, and general office operations. Deliver professional customer service while supporting employees, clients, and onsite staff with day-to-day office service requests. Assist with hospitality services as a secondary responsibility, including conference room setups and food/beverage arrangements.

Key Responsibilities

• Leads day-to-day operations of specified up to 2-person site, service or shift.
• Handle regular mail and prepare overnight packages for shipment using appropriate courier services.
• Receive, sort, process, and distribute incoming mail, packages, and deliveries.
• Prepare shipping labels, package documentation, and tracking information.
• Assist with conference room setups, including arranging materials, food, beverages, and other meeting requirements.
• Respond to employee and client requests in a professional, courteous, and timely manner.
• Coordinate with onsite staff regarding office services, meeting setups, deliveries, and other workplace needs.
• Perform complex printing, copying, scanning, and finishing jobs using advanced office equipment.
• Troubleshoot basic equipment issues and escalate technical problems when necessary.
• Maintain organized work areas, supplies, equipment, and office service documentation.
• Provide classroom and/or informal training to employees on office equipment, procedures, and related services.
• Lead and train team members on daily office service procedures and equipment operation.
• Set and prioritize specific, realistic goals to ensure efficient completion of daily responsibilities.
• Stay informed about current office technology, equipment, and industry trends through relevant publications and resources.

Qualifications & Skills

• High school diploma or GED required.
• 2+ years of experience in office services, hospitality, administrative support, or a related field.
• Previous experience in a law firm or professional services environment is preferred.
• Strong customer service and communication skills.
• Good organizational skills and strong attention to detail.
• Ability to learn new processes, technology, and equipment quickly.
• Strong technical skills with the ability to operate advanced office machinery.
• Proficiency with standard office technology and software.
• Ability to effectively set goals, prioritize tasks, lead team members, and provide training.
• Ability to work independently while collaborating effectively with onsite staff and clients.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.