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Office Services Administrator

McKinsey

Boston, MA

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JOB DETAILS
SKILLS
Administrative Skills, Catering Services, Communication Skills, Conference Management, Delivery Driving, Diversity, Entrepreneurship, Event Management, Facilities Planning, Furniture, Heavy Equipment/Vehicles, High School Diploma, Interpersonal Skills, Inventory Management, Mail Processing, Mentoring, Multitasking, Office Equipment, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Quality Metrics, System Operations, Time Management, Writing Skills
LOCATION
Boston, MA
POSTED
1 day ago
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help youquickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.When you join us, you will have:* Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.* A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.* Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.* Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.You'll work in our Boston office as part of the Office Services department. Our department focuses on reception and room bookings, mail and duplication, facilities, and event planning.You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for duplicating services for both small and large client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown; seamless backup support for all other Office Services positions as necessary; and working with the team on multiple aspects of facilities including operating equipment and assisting with office moves.You will be working closely with teams to understand and fulfill all aspects of a request to distribute the highest-quality product for their meeting or event. You will oversee the mailroom, including processing/sorting mail, preparing packages for shipment, and maintaining mailroom supplies.Your major responsibilities include maintaining supply inventory (e.g. office supplies, business cards, snacks) including processing purchase orders as appropriate. You will also ensure security and confidentiality within the office, including liaising with building security and coordinating disposal of confidential documents. You will be expected to appropriately handle additional incoming ad-hoc requests or direct to other colleagues as necessary.You'll have the opportunity to work closely with the office services team on back-up support including reception, room booking, kitchen, and facilities. This includes, though is not limited to, operating the room scheduling system; coordinating catering/equipment needs with other department staff members as necessary; and handling catering services for the office (e.g., office/client meetings, office functions).You may also participate in special projects or need to run miscellaneous errands, as assigned by your Manager.* High School diploma required, University degree preferred* 1+ years in a related position in a corporate or professional environment would be an advantage* Ability to perform multiple tasks effectively with minimal supervision* Strong interpersonal skills* Excellent professional demeanor* Willingness to take initiative and rapidly problem-solve issues as they arise* Possess high quality standards, a commitment to completing the task within the deadline, and the ability to work under pressure* Ability to move heavy equipment and furniture* Technical knowledge of office machines and equipment* Regular and reliable attendance (M-F in-office required)* Strong oral and written communication skills

About the Company

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McKinsey

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