Office Services Assistant (Admin Generalist Coordinator), Campus Child Care Support

Department

CAMPUS CHILD CARE SUPPORT (BL-CCCS-IUBLA)

Department Information

Indiana University (IU) Early Childhood Education Services (ECES) is committed to creating high-quality experiences for children, families, and our employees.

IU Child Care Centers provide year-round, high-quality care and education at nationally accredited centers for children aged birth through 5 years. Our commitment to high-quality is demonstrated by providing child-centered, active learning environments based on research supported best practices, through degreed teachers, strong campus support, and adherence to the National Association for the Education of Young Children (NAEYC). In addition to the service component, the IU Bloomington (IUB) Child Care Centers meet the academic mission of Indiana University by providing sites for student training and by serving as research sites for faculty and students. Finally, the early childhood centers at IUB serve as model high quality, early education programs for the Bloomington community and the state of Indiana.

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Job Summary

Department Specific Responsibilities

• Leads the centers food service program including maintaining menus, ordering food, preparing and cleaning up light breakfasts and snacks, coordinating lunch ordering, and ensuring children have all the required meals and snacks throughout the day as required by state licensing, completes all required paperwork for the federal food program Child and Adult Care Food Program¿ (CACFP).
• Supervises lunch preparation and cleanup; compiles daily attendance records and meal counts for monthly reports; completes and submits monthly reports to the Child and Adult Care Food Program.
• Assists as needed during visits by all inspectors and licensing agents, i.e. State Fire Marshall, Federal Food Program, Welfare Department, and state and local health departments keeps abreast of changes in rules and regulations and provides assistance in assuring compliance.
• Maintains professional manners when working with staff, parents, children, and the public.
• Provides a variety of support services to Campus Children Center and the director including providing information to parents of prospective enrollers when director is unavailable; assists with maintaining the preschools waiting list and enrollment records; records and informs the director of any changes.
• Coordinates and provides information for monthly billings and documentation of parent fees, makes deposits and issues fee receipts.
• Completes and submits forms for tuition assistance with programs with city, county, state, or university funding agents for parents participating in these assistance programs.
• Answers the phone.
• Prepares payroll documents for hourly employees
• Handles staff scheduling in the absence of the director.
• Maintains files for all children and staff in the program.
• Serves as a major resource person in the absence of the director.
• Performs other related duties incidental to the work described herein.

General Responsibilities

• Assists with office production and determining alternative methods to improve workflow and efficiencies.
• Opens, sorts, and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Compiles, copies, sorts, and files records of office activities.
• Monitors the use of office supplies and equipment, and reorders items as required.
• Completes and mails bills, contracts, policies, invoices, and checks.
• Answers phones, directs calls, and takes messages for the office.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Preferred

• Some experience in related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Maintains a high degree of professionalism.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indiana University Bloomington

This is an in-person position.

Advertised Salary

$17.16 per hour.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Foundational

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234