Office Services Coordinator

Office Services Coordinator
Minneapolis, MN (Onsite)
3+Month
M-F (8:00 AM - 5:00 PM)

Job Overview:
Hands-on Office Services role supporting day-to-day operations including print/mail services, conference room coordination, and client-facing support within a professional environment (preferably a law firm setting).

Key Responsibilities:

• Manage printing, copying, and scanning tasks using Ricoh copiers
• Handle outgoing mail, including overnight packages and regular shipments
• Coordinate incoming service requests with onsite staff and ensure timely completion
• Assist with conference room setup, including arranging food and beverages
• Provide professional, customer-focused support to internal and external clients
• Maintain office service areas, supplies, and equipment readiness
• Support general administrative and office operations as needed

Qualifications:

• High school diploma or GED required
• 3 5 years of experience in a related office services or B2B environment
• 3 5 years of customer-facing experience required
• Prior experience in a law firm or professional services environment preferred
• Strong working knowledge of office technology, including Microsoft Office 360
• Excellent written and verbal communication skills
• Strong problem-solving and organizational abilities
• Ability to present information to small or medium-sized groups
• 2+ years of managerial or leadership experience strongly preferred

Skills & Competencies:

• Professional customer service and interpersonal skills
• Strong technical aptitude and ability to learn new systems quickly
• Strategic thinking and ability to handle complex tasks
• High attention to detail and multitasking ability
• Office environment with standard lighting, temperature, and noise levels
• Work may involve standing, walking, bending, and light physical activity
• Ability to lift or move items up to 50 lbs when required
• Moderate dexterity required for operating office equipment

Additional Information:

• No free parking available; parking is not reimbursed
• Public transportation (trolley) is commonly used by staff
• No special equipment required beyond standard office machines