Job Title: Office Services Coordinator
Location: Sparks, MD 21152
Job Type: Contract (Possible Temp-to-Hire)
Duration: 12 months
Payrate: $20/hour on W2
Schedule: Monday Friday, 8:30 AM 5:00 PM
Hours: 40 hours/week (Overtime may be required)
Job Overview
We are seeking a dependable, detail-oriented, and customer-focused Coordinator, Office Services to support daily transportation and shipping operations at its distribution center.
This position serves as the primary point of contact for truck drivers arriving at the facility. The coordinator will manage driver check-in/check-out, coordinate trailer movements, maintain shipping documentation, and process shipment transactions using SAP.
The ideal candidate will have hands-on SAP experience, particularly with shipment creation, shipment deletion, PGI processing, and generating Bills of Lading (BOLs).
Key Responsibilities
- Greet and assist truck drivers during the check-in and check-out process.
- Coordinate trailer movements with warehouse, transportation, and yard personnel.
- Create, modify, and delete shipments within SAP.
- Process PGI (Post Goods Issue) transactions accurately and on time.
- Generate, review, and distribute Bills of Lading (BOLs).
- Verify shipment details and maintain accurate information in SAP.
- Maintain records of shipments, trailer activity, and transportation transactions.
- Communicate shipment updates, delays, and operational information to relevant teams.
- Support daily shipping and transportation activities to ensure timely freight movement.
- Perform administrative duties, including data entry, filing, and reporting.
- Follow all company safety, security, and operational procedures.
Required Qualifications
- High school diploma or equivalent.
- Hands-on proficiency with SAP.
- Experience creating and deleting shipments in SAP.
- Experience processing PGI transactions.
- Experience generating and processing Bills of Lading (BOLs).
- Understanding of shipping documentation and transportation processes.
- Strong attention to detail and data accuracy.
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
- Excellent communication, organizational, and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred Experience
- Previous experience in transportation, shipping, logistics, warehouse operations, or distribution center administration.
- Experience interacting directly with truck drivers and coordinating shipment activities.
- Familiarity with warehouse and transportation operations.
Work Requirements
- Ability to work onsite in a distribution center office environment.
- Must be punctual, dependable, and professional.
- Ability to work independently and collaboratively.
- Flexibility to work overtime when required.
- Strong problem-solving skills and ability to handle operational challenges.