Office Specialist- Seasonal Part-Time

Position Details

Position Information

Working Title of Vacant Position Office Specialist- Seasonal Part-Time Job Type Seasonal/Substitute Posting Type Public Number of Vacancies 1 Department PARKS, REC, & TOURISM Division PR&T ADMIN Requisition Number 2026519 Number of hours worked per week up to 25 hours a week Work Schedule

Schedule Varies

To include: Monday - Sunday variable hours, routine weekends, holidays and occasional evenings, based on operational requirements.

Work Site Location Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE03 Pay Basis Weekly Advertised Salary

$18.10- $23.98

Starting salary based on qualifications and experience

Job Description

The Administration Department for Parks, Recreation and Tourism is seeking a dynamic Seasonal Office Specialist who is passionate about public service and delivering exceptional customer experiences. This role serves as a key point of contact for the Parks, Recreation and Tourism Department, supporting both the front office and Visitor Center.

What You'll Do:

• Welcome visitors, answer phones, and provide information on programs, services, facilities, and local attractions
• Register participants and process transactions using point-of-sale and recreation management systems
• Deliver excellent customer service in alignment with the City's Customer Service Initiative and Visitor Center standards
• Support department events and programs as needed
• Use City and departmental websites, social media, and design tools to assist with outreach and create flyers and marketing materials
• Help manage inventory, including restocking and distributing brochures and promotional materials
• Assemble welcome bags and fulfill visitor guide and brochure requests
• Provide general clerical and administrative support to ensure smooth daily operations
• Assists with special projects as needed and performs other related duties as assigned

Why This Role Matters:

You'll be an essential part of creating a welcoming, helpful, and informative experience for everyone who interacts with the Parks, Recreation and Tourism Department.

Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT:

Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT:

In addition to satisfying the vocational/education standards, this position requires a minimum of one year of full-time equivalent experience in administrative support.

SPECIAL CERTIFICATIONS AND LICENSES:

Requires a valid driver's license and driving record in compliance with the City Driving Standards.

SPECIAL REQUIREMENTS:

Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications

• Strong customer service skills with a proactive, improvement-focused mindset
• Excellent writing, proofreading, and business correspondence abilities
• Knowledge of standard office procedures, equipment, and administrative practices
• Ability to prioritize tasks, stay flexible, and manage multiple assignments
• Proficiency in Microsoft Office (especially Outlook) or similar email systems
• Experience with registration systems, point-of-sale platforms, and graphic design tools
• Ability to create marketing materials and support promotional efforts
• Team-oriented, dependable, and able to work independently with strong problem-solving skills
• Basic accounting knowledge and cash-handling experience
• Interest in working with the public and providing helpful, engaging service
• Familiarity with local and regional attractions (or willingness to learn)
• Willingness to support at least two department special events outside regular hours

Posting Detail Information

Job Open Date 11/07/2026 Job Close Date 11/17/2026 Open Continuous No Special Instructions to Applicants

Drug Screening: MARIJUANA

In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver's license (CDL) or is a sworn law-enforcement officer/deputy.

Employees may be expected to work hours in excess of and/or outside of their normally scheduled hours in response to short-term department needs and/or City wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Will be required to attend a 2-day employee orientation upon hired

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Occasionally- Up to 1/3 of the time. Sitting N = Never Walking Occasionally- Up to 1/3 of the time. Lifting Occasionally- Up to 1/3 of the time. Lifting Amount Exerting up to 20 lbs Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Frequently- From 1/3 to 2/3 of the time. Handling Occasionally- Up to 1/3 of the time. Fine Dexterity Occasionally- Up to 1/3 of the time. Kneeling Occasionally- Up to 1/3 of the time. Crouching Occasionally- Up to 1/3 of the time. Crawling Rarely- Less than 1 hour per week. Bending Occasionally- Up to 1/3 of the time. Twisting Occasionally- Up to 1/3 of the time. Climbing Rarely- Less than 1 hour per week. Balancing Occasionally- Up to 1/3 of the time. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Frequently- From 1/3 to 2/3 of the time. Foot Controls Occasionally- Up to 1/3 of the time. Machines, Tools, Equipment and Work Aids Used

Standard office equipment, phone, computer, fax, copier, tables, chairs, cleaning supplies and equipment, vehicle, various recreational supplies and equipment.

Protective Equipment Required

All PPE Required for equipment in use.

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards M = Several Times Per Month Chemical Hazards M = Several Times Per Month Electrical Hazards M = Several Times Per Month Fire Hazards S = Seasonally Explosives S = Seasonally Communicable Diseases S = Seasonally Physical Danger or Abuse S = Seasonally Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust S = Seasonally Extreme Temperatures S = Seasonally Noise and Vibration M = Several Times Per Month Fumes and Odors M = Several Times Per Month Wetness/Humidity S = Seasonally Darkness or Poor Lighting S = Seasonally Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Occasionally- Up to 1/3 of the time. Emergency Situations Rarely- Less than 1 hour per week. Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Frequently- From 1/3 to 2/3 of the time. Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time. Tedious or Exacting Work Occasionally- Up to 1/3 of the time. Noisy/Distracting Environment Frequently- From 1/3 to 2/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Incumbent must be able to work independently

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review link in posting for details.
• Yes
• No

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter