Ohmstede Industrial Services, Inc. Job Template HR Processor

About Us

We offer fully integrated field services including management and execution of turnarounds, specialty maintenance, nested maintenance, and small capital projects. Our values, culture, and mindset are to complete each project safely, per specification, within budget, and on schedule.

Job Summary

The Recruiter / HR Processor is responsible for managing the full recruitment, pre-employment, and onboarding process, ensuring all hiring activities are completed with urgency, accuracy, and consistency. This role supports hiring managers by sourcing and recruiting qualified candidates, coordinating pre-employment requirements, and facilitating a seamless onboarding experience for new hires. This role coordinates job-specific onboarding activities, including scheduling and tracking drug and alcohol screenings, background checks, respirator fit testing, medical evaluations, Safety Council classes, client-specific training, and other requirements necessary for customer site access. Utilizing systems such as echart, Vista Onboarding, DISA, Houston Area Safety Council (HASC), Industrial Safety Training Council (ISTC), and other Safety Council platforms, this position ensures employees successfully complete all compliance requirements before their start date and remain qualified for ongoing assignments.

This role serves as a key liaison between candidates, employees, hiring managers, project managers, third-party screening vendors, safety councils, and training providers. The Recruiter / HR Processor maintains confidential employee records, monitors onboarding progress, communicates status updates, and ensures compliance with company policies, client requirements, and applicable employment regulations.

Additionally, the Recruiter / HR Processor assists in developing and implementing recruitment and staffing strategies to attract, identify, and retain qualified craft professionals. The ideal candidate thrives in a fast-paced environment, effectively manages multiple priorities simultaneously, delivers exceptional customer service, and contributes to efficient, compliant, and effective HR operations.

Essential Duties & Responsibilities

Recruitment & Talent Acquisition

• Develop and implement sourcing strategies to attract and maintain a pipeline of qualified candidates.
• Facilitate candidate skills testing and assessments for applicable positions.
• Collaborate with hiring managers and project managers to understand workforce needs and ensure staffing requirements are met.

Employee Onboarding & Pre-Employment Processing

• Manage the candidate lifecycle from pre-hire through hire, ensuring recruitment and onboarding activities are completed with urgency, accuracy, and consistency.
• Process new hire paperwork using Vista Onboarding and ensure all required documentation is completed accurately and timely.
• Schedule, coordinate and track employees in the DISA screening system for required pre-employment and ongoing compliance screenings related to drug screens, backgrounds and fit testing to meet client-specific compliance requirements
• Monitor the status of pre-employment requirements and communicate updates to candidates and project managers.
• Track onboarding progress to ensure all requirements are completed prior to employee start dates.
• Ensure employees are properly qualified and compliant with customer site access requirements.

Safety Training & Compliance Coordination

• Schedule employees for required Safety Council classes, orientation programs, and customer-specific training.
• Maintain records of training certifications, credentials, and expiration dates.
• Notify employees and supervisors of upcoming training requirements, renewals, and compliance deadlines.
• Ensure compliance with company policies, client requirements, and applicable federal, state, and local regulations.

Employee Communication & Customer Service

• Serve as a primary point of contact for applicants and employees throughout the recruitment and onboarding process.
• Respond promptly to incoming calls, emails, and inquiries, providing guidance and support to ensure a positive candidate and employee experience.
• Communicate scheduling details, appointment information, onboarding requirements, and status updates clearly and professionally.
• Provide timely resolution to employee questions related to onboarding, compliance, and employment processes.

Administrative Support

• Enter, update, and maintain accurate employee information within Echart and the Vista Onboarding system.
• Maintain confidentiality of sensitive employee and company information.

Qualifications

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• High School Diploma or GED required.
• Minimum of 3 to 5 years of experience in Human Resources, recruiting, employee onboarding, or administrative support preferred.
• High level of proficiency with DISA for drug screening, background checks, and compliance monitoring strongly preferred.
• Experience coordinating employee enrollment in Safety Council training and site-specific orientation programs preferred.
• Experience working in industrial, manufacturing, refinery, petrochemical, construction, or contractor services environments is highly desirable.

Knowledge, Skills, and Abilities

• Knowledge of employee onboarding, recruitment, and pre-employment screening processes.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and deadlines.
• Ability to work effectively in a fast-paced environment while maintaining accuracy and attention to detail.
• Ability to adapt to changing priorities.
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Excellent verbal and written communication skills.
• Strong customer service skills with the ability to provide a positive experience for candidates, employees, and hiring managers.
• Strong interpersonal skills with the ability to build and maintain effective working relationships.
• Ability to work independently and collaboratively as part of a team.
• Self-motivated with a strong desire to learn, improve processes, and contribute to organizational success.
• Ability and willingness to work overtime, evenings, and weekends to support hiring demands, onboarding activities, and project schedules.
• Identify opportunities for process improvements and recommend solutions that enhance efficiency, accuracy, and service delivery.

Physical Demands

• Prolonged periods of sitting and working at a computer.
• Ability to communicate effectively in person, by phone, text and e-mail.
• Occasional lifting and carrying of office materials weighing up to 20 pounds.

Work Environment

• Professional office environment with frequent interaction with applicants, employees, supervisors, hiring managers and project managers.
• Fast-paced work environment requiring the ability to manage multiple priorities and meet deadlines.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.