Ohmstede Ltd. Front Desk Receptionist

About Us

We are one of the nation's leading providers of industrial solutions, serving as the single-source for our client's custom shell and tube heat transfer equipment. Our fully integrated shop services include state-of-the-art technologies, engineering, design, manufacturing, fabrication, maintenance, and repair.

Job Summary

Ohmstede Ltd. is looking for a Front Desk Receptionist to serve as the first point of contact for employees, visitors, candidates, vendors, and callers. This position reports to the General Manager and is responsible for providing professional and courteous front-desk coverage, managing incoming calls and visitors, performing routine administrative duties, and supporting the office with general clerical and organizational tasks. The Receptionist must maintain a professional demeanor, protect confidential information, and follow established safety and security procedures.

Essential Duties & Responsibilities

• Greet and assist visitors, candidates, vendors, and guests in a professional and courteous manner.
• Maintain visitor logs and badges and notify appropriate personnel when visitors arrive.
• Coordinate visitor access to shop areas and ensure required safety equipment is provided.
• Answer and route incoming calls, identify callers, confirm employee availability, and take accurate messages.
• Receive, distribute, and prepare outgoing mail and packages; assist with postage and routine office services.
• Perform copying, scanning, laminating, filing, and other general clerical duties.
• Assist with office meetings, special events, and related setup as needed.
• Maintain an organized and professional reception area.
• Direct job candidates and walk-in applicants to the appropriate application process.
• Maintain confidentiality and follow company policies and established safety and security procedures.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 2+ years receptionist, administrative, or customer service experience required.
• Professional appearance and demeanor with strong verbal and written communication skills.
• Strong organizational skills, multitasking, and attention to detail.
• Professionalism and discretion when handling sensitive and confidential information.
• Basic computer and office equipment skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word) required.
• Consistent and dependable attendance required.
• Ability to exercise good judgment.

Physical Demands

• Ability to sit for extended periods while performing data entry and computer-based tasks.
• Frequent use of hands and fingers for typing, filing, and handling documents.
• Ability to stand and walk periodically to greet visitors, deliver documents, and access files.
• Ability to lift and carry files, boxes, or office materials up to10 pounds
• Visual acuity is sufficient to read documents, computer screens, and printed materials.
• Ability to communicate effectively in person and by phone.

Work Environment

The Receptionist is primarily in an office/reception environment with occasional interaction in designated shop areas. Required personal protective equipment must be worn when entering areas where it is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.