Onboarding Specialist

Onboarding Specialist

• Granger, IN
• Human Resources
• Beacon Health System
• Full-time - Day - 8:00 - 5:00
• Req #: 227539

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Summary

As an Onboarding Specialist, reporting to the Manager, HR Shared Services, you will support the HR and recruiting teams in coordinating and facilitating the recruitment process. Your role will involve managing the administrative and logistical aspects of hiring, ensuring a seamless experience for both candidates and internal stakeholders. You will be key in helping the organization attract top talent by managing communication, scheduling, and ensuring that all necessary documentation and background checks are completed.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Responsibilities:

• Lead and manage end?to?end onboarding operations, ensuring efficient, compliant, and high?quality experiences for all new hires across the organization.
• Conduct onboarding consultations with new hires, delivering a consistent, informative, and engaging introduction to the company while addressing individual concerns and role?specific requirements.
• Lead and manage end?to?end onboarding operations, ensuring efficient, compliant, and high?quality experiences for all new hires across the organization.
• Develop, manage, and refine onboarding documentation, communication templates, and process guides to ensure clarity, consistency, and compliance.
• Provide proactive guidance to hiring managers before each new hire's start date, ensuring they understand their responsibilities and onboarding best practices.
• Oversee background checks, credential validations, and other pre-employment requirements, ensuring accuracy and timely completion.
• Maintain and audit all pre?employment and onboarding documentation to ensure compliance with company policy, state and federal regulations, and internal audit standards.
• Act as the dedicated point of contact for new hires, providing guidance and support throughout the onboarding and early stage employment life cycle.
• Manage onboarding workflows within HRIS, ATS, and background screening platforms; ensure accurate data migration between systems and timely task completion.
• Identify opportunities to enhance system utilization, introduce efficiency tools, and optimize onboarding-related technology.
• Train new HR and Talent Acquisition team members on onboarding procedures, compliance expectations, and systems usage.
• Support policy development and documentation for onboarding, employment eligibility, background screening, and related HR operational processes.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completing other job-related assignments and special projects as directed.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR), and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Education and Experience

• High school diploma or equivalent required. Bachelor's degree in human resources, Business, or a related field (or equivalent experience) preferred.

Knowledge & Skills

• Familiarity with Applicant Tracking Systems (ATS), HRIS, and onboarding tools.
• Strong interpersonal and communication skills, with the ability to interact professionally at all levels of the organization.
• Strong project management and process improvement experience.
• Exceptional organizational and multitasking abilities.
• Detail-oriented with a focus on delivering an outstanding candidate experience.
• Knowledge of employment law and HR best practices related to hiring and onboarding.
• Proven experience as a Recruitment Assistant, HR Assistant, or in a similar support role.
• Familiarity with the full hiring process, including sourcing, screening, interviewing, assessments, and onboarding.
• Hands-on experience with applicant tracking systems (ATS), recruiting software, and social media platforms (e.g., LinkedIn) for candidate outreach.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in handling documentation and data.
• Excellent verbal and written communication skills, with the ability to interact professionally with candidates and stakeholders.
• Strong problem-solving skills, with the ability to think quickly and address issues as they arise.

Preferred Skills:

• Experience in a fast-paced or high-volume recruitment environment.
• Proficiency with HR software and tools.
• Experience implementing or improving onboarding processes.

Working Conditions

• Works in an office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.

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