Operations Administrative Assistant

IES Safety, LLC - Administration Division is seeking full-time Operations Administrative Assistant to support daily operations at our Louisville office. This is a full-time, in-person position responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate is well-organized, reliable, and able to effectively manage multiple priorities in a dynamic professional setting.

Key Responsibilities

The Operations Administrative Assistant will carry out a range of administrative responsibilities, including but not limited to:

• Proofreading and formatting reports, policies, correspondence, and other business documents for accuracy and consistency
• Typing and preparing professional documents and presentations
• Entering and maintaining data in internal databases and tracking systems
• Greeting and directing office visitors in a professional manner
• Answering and routing incoming phone calls
• Monitoring and responding to general email inquiries
• Managing incoming mail, deliveries, and packages
• Maintaining organized filing systems, both digital and physical
• Assisting with the preparation and distribution of company newsletters
• Scheduling meetings and managing calendars as directed
• Supporting additional administrative tasks necessary for the efficient operation of the office

• High school diploma or equivalent required; associate's degree preferred
• Minimum of 2 years of administrative experience preferred
• Proficiency in Microsoft Office Suite, including:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook and calendar management
• Microsoft Teams

• Strong written and verbal communication skills
• Excellent proofreading and document formatting skills
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Professional demeanor and customer service mindset

• Experience working in a professional services, safety, engineering, or consulting environment
• Familiarity with database entry and document management systems
• Ability to maintain confidentiality and handle sensitive information

• Medical
• Dental
• Vision
• Health Savings Account
• Health Reimbursement Arrangement
• Life and AD&D Insurance
• Disability Insurance
• Aflac Policies
• 401k with match