Operations & Administrative Assistant

Operations & Administrative Assistant - Downtown San Diego, CA

LHH Recruitment Solutions is seeking an Operations & Administrative Assistant for an excellent direct-hire opportunity with a well-established law firm in Downtown San Diego. This position is ideal for an organized, detail-oriented professional who enjoys supporting daily business operations, coordinating administrative tasks, and helping maintain an efficient and professional office environment. The successful candidate will be proactive, resourceful, and comfortable managing multiple priorities while providing exceptional support to attorneys and administrative staff. This role pays $64,500 annually.

Responsibilities:

• Provide day-to-day administrative and operational support to ensure smooth office operations

• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting preparations

• Prepare, proofread, and format correspondence, reports, presentations, and other business documents

• Maintain organized electronic and physical files, records, and confidential documentation

• Assist with data entry, document management, and tracking important deadlines

• Coordinate office supplies, vendor communications, and general office maintenance needs

• Support internal projects, process improvements, and special assignments as needed

• Communicate professionally with attorneys, colleagues, clients, and external business partners

• Handle sensitive information with discretion and maintain confidentiality

Qualifications:

• At least 2-3 years of previous experience in administrative support, office operations, or a similar role

• Strong organizational skills and exceptional attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office, including Word, Excel, and Outlook

• Ability to multitask, prioritize deadlines, and work independently

• Professional demeanor and a collaborative, team-oriented mindset

Assignment Details:

• Direct hire role

• Onsite work schedule

• Full-time

• Located in Downtown, San Diego

• Compensation: $64,500 annually

This is an excellent opportunity to join a professional legal environment and build a long-term career in operations and administration.

Pay Details: $64,500.00 per year

Search managed by: Ciara Norton

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.