Operations and Event Assistant (Part-Time)

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION:

The Office of Student Engagement (OSE) promotes student success and engagement by focusing on three areas: co-curricular learning, leadership, and student development. The Operations and Event Assistant will help manage the day-to-day facility and event operations of Gerety Hall and the Papitto Pavilion. This includes overseeing the welcome desk customer service experience in the evening hours, providing support to the Gerety Hall Student Workers, managing facility amenities, and ensuring the successful execution of programs within these specific venues.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Gerety Hall and Papitto Pavilion Operations:

• Provide coverage and support at the Gerety Hall Welcome Desk during evening hours, serving as a welcoming resource and primary point of contact for students, staff, and guests.
• Assist in the daily operations of the Gerety Hall Student Center and the Papitto Pavilion, helping to ensure spaces remain welcoming, clean, and orderly.
• Support Gerety Hall Student Workers in preparing spaces for events, checking in hosts, and completing post-event breakdown and resetting as needed.
• Support the operations of specialized building amenities, including the golf simulator, by helping to monitor proper usage and equipment condition.
• Serve as an on-site point of contact for facility incidents during shifts.
• Assist in capturing and maintaining records and program data to support office-wide assessment efforts.
• Participate in university-wide yield programs and events, including open houses, Connection Day, and other traditional programs
• Work major events for the Office of Student Engagement, such as Fall Festival Weekend, Spring Week, Orientation, and Senior Week.
• Evening or weekend hours will be required.

OTHER DUTIES AND RESPONSIBILITIES:

• Performs other duties as may be assigned by the Director of Student Engagement.
• This position is classified as an "essential position". During the academic year, when students are on-campus, employees who occupy an essential position ("essential personnel"), may be required to be on campus during emergencies, when work and/or classes have been cancelled. Essential personnel will be notified by their supervisor if they're required to be on-campus during such emergencies.

LICENSES, TOOLS, AND EQUIPMENT:

Valid driver's license required.

ENVIRONMENTAL CONDITIONS:

The incumbent is not subject to adverse environmental conditions.

WORK SCHEDULE:

Part-time, 25-hours per week, 10-months per year

Requirements:

Required:

• High school diploma or GED

• Valid driver's license required.

• One (1) year of administrative, customer service, office support, hospitality, or event-related experience, or an equivalent combination of education and experience.

• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

• Excellent verbal and written communication skills.

• Demonstrated customer service skills with the ability to interact professionally with diverse populations.

• Strong attention to detail and accuracy.

• Ability to work independently and collaboratively in a team environment.

• Ability to lift and move materials weighing up to 25 pounds and assist with event setup and breakdown.

• Willingness to work evenings and weekends in support of events.

Preferred:

• Associate's degree in business administration, communications, hospitality, event management, or a related field.
• Experience coordinating meetings, conferences, or special events.
• Experience working in a higher education, nonprofit, or customer-facing office environment.
• Familiarity with event registration or scheduling software
• Experience providing front desk reception and executive administrative support.

Additional Information:

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

Please provide three professional references (1 current/former supervisor, 2 colleagues). If you are selected as one of our finalists applicants for the position, we will request the referee's you listed in your application to complete a reference screening form. By adding your referee's contact information below, you consent to allow Salve Regina University to contact your referee's for written references.

URL: www.salve.edu