Operations Assistant

A growing warehouse operation is seeking a dependable Operations Assistant to provide administrative and operational support across sourcing, logistics, and day-to-day warehouse activities.

This role involves managing the manager's calendar and communications, coordinating with suppliers and freight carriers, tracking incoming and outgoing shipments, and ensuring important paperwork, inspections, and operational tasks are completed on time.

The ideal candidate is proactive, organized, and comfortable handling multiple priorities while maintaining accurate records and following up consistently with internal teams and outside vendors.

Key Responsibilities

• Manage the manager's calendar, emails, meetings, and phone calls.
• Follow up with suppliers regarding quotes, purchase orders, and delivery dates.
• Coordinate pickups, deliveries, and dock appointments with freight carriers and trucking companies.
• Maintain a calendar of incoming containers and outbound shipments, flagging delays or schedule changes.
• Collect and organize shipping documentation and match invoices to purchase orders for approval.
• Schedule and track recurring inspections and certifications, including fire, forklift, equipment, and permits.
• Follow up to ensure required repairs or corrective actions are completed.
• Coordinate new-hire paperwork and interviews with staffing agencies.
• Handle general office responsibilities, including ordering supplies, filing, data entry, and building service requests.

Qualifications

• Previous administrative, operations, warehouse coordination, or logistics support experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage calendars, schedules, documentation, and multiple priorities.
• Strong follow-up skills and ability to coordinate with suppliers, carriers, and internal teams.
• Comfortable working with spreadsheets, email, and office software.
• Proactive, dependable, and able to work independently.
• Familiarity with purchasing, shipping paperwork, or warehouse operations is a plus.

Location: Jackson,

NJ Type: Full time

Salary: $50,000–$65,000+

To apply, send your resume to EstyK@SwiftStaffingGroup.com

Subject line: Operations Assistant | Job ID #3678893

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