Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Maintain accurate records, files, and operational documentation.
Enter and update information within the company's ERP/MRP system.
Prepare reports, spreadsheets, correspondence, and other business documents.
Assist with document control and record retention requirements.
Support management with administrative projects and departmental initiatives.
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Assist with customer order entry and order tracking.
Monitor job progress and provide status updates to management and internal departments.
Support production scheduling activities and communicate schedule changes.
Track due dates and help ensure timely completion of manufacturing orders.
Maintain job travelers, work orders, and production records
Maintain purchasing records and supplier documentation.
Assist with inventory monitoring and inventory transactions.
Coordinate material receipts and related documentation.
Assist with customer documentation requests, certifications, and shipment requirements.
Prepare shipping documentation and customer-required certifications.
Track outgoing shipments and communicate delivery information.
Support inventory and shipping data accuracy.
Qualifications
High school diploma/GED required, Associate degree in Business Administration, Operations, or related field preferred.
1-3 years of administrative experience, preferably in a manufacturing environment.
Experience with ERP/MRP systems preferred.
Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
Highly organized with excellent time management skills and the ability to prioritize projects
Skills & Abilities
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Effective written and verbal communication skills.
Ability to manage multiple tasks and priorities simultaneously.
Strong problem-solving and critical-thinking abilities.
Ability to work independently and collaboratively within a team environment.
Understanding of manufacturing operations and production workflow preferred.
Numbers & Facts
Location
SIOUX FALLS, SD
Job Type
Full-time
Skills
Administrative Skillsunmatched
Business Administrationunmatched
Business Operationsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Qualityunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Document Controlunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Inventory Transactionsunmatched
Manufacturingunmatched
Manufacturing Operationsunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Order Processingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Production Scheduleunmatched
Production Supportunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Shipping Documentsunmatched
Shipping Requirementsunmatched
Shipping/Receivingunmatched
Spreadsheetsunmatched
Telephone Skillsunmatched
Time Managementunmatched
Transaction Processing/Managementunmatched
Tuition Feesunmatched
Writing Skillsunmatched
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