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Operations Business Analyst

Axelon
  • New York, NY
  • $58.59 Per Hour
  • Instant Apply
Today

Job Description

Job TItle: GMA (Global Markets Americas) Executive Assistant
Location: New York, NY | Pay: $58.50 per hour
Duration: 6 months

Responsibilities:
  • Calendar Management: Diligent, pro-active management of complex agenda and setting of meetings across all time zones.
  • Schedule, track client meetings and support, including Board and Regulatory meetings
  • Domestic and International Travel arrangements, expense claims, expedited travel services.
  • Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls.
  • Preparation and coordination of departmental meetings, events, and Town Halls.
  • Creating, editing and preparing emails, organization charts and presentations.
  • Managing logistics/schedules for visitors and supporting senior executives during their visits.
  • Management of incoming and outgoing communications
  • Maintain and create e-mail distribution lists in Outlook
  • Completion of any reasonable projects or tasks, as requested by management.
  • The staff member will make use of several application systems including:
    • iValua/MyPortal– Supplies and IT Procurement.
    • MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager
    • Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval.
    • Outlook
    • Microsoft Office Suite
Administrative and Organizational Support
  • Manage scheduling and calendar management for executives.
  • Arrange travel arrangements, accommodations, and itineraries.
  • Prepare documents and presentations for board or client meetings.
  • Maintain records and ensure confidential files are organized.
  • Handle expense reports and budget tracking.
Communication and Relationship Management
  • Act as the first point of contact for internal and external stakeholders.
  • Draft and edit emails, letters, and correspondence with strong written communication skills.
  • Coordinate information flow between departments to maintain clarity and alignment.
Project and Workflow Coordination
  • Oversee multiple projects simultaneously and track progress toward milestones.
  • Assist with event planning and team initiatives.
  • Improve workflow efficiency through organization and clear prioritization.
These responsibilities require exceptional organizational skills, time management, and attention to detail.

Qualifications:
  • Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal– Supplies/Concur and IT Procurement).
  • Experience with project management and expense reporting software.
  • Competence in calendar management, travel arrangements, and administrative support systems.
  • Strong written and verbal communication.
  • Adaptability under pressure and problem-solving mindset.
  • Collaboration with senior executives, team members, and clients.
  • High degree of organizational skills and time management.

Numbers & Facts

LocationNew York, NY
Salary$58.59 Per Hour

Skills

  • Administrative Skillsunmatched
  • Board Meetingunmatched
  • Budget Managementunmatched
  • Budget Reportingunmatched
  • Business Analysisunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Detail Orientedunmatched
  • Editingunmatched
  • Establish Prioritiesunmatched
  • Event Managementunmatched
  • Executive Assistant Skills unmatched
  • Expense Reporting Softwareunmatched
  • Expense Reportsunmatched
  • IT Procurementunmatched
  • Logistics Managementunmatched
  • Mail Processingunmatched
  • Manage Agendaunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft Product Familyunmatched
  • Multitaskingunmatched
  • Operational Auditunmatched
  • Organizational Skillsunmatched
  • People Managementunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Problem Solving Skillsunmatched
  • Project Trackingunmatched
  • Project/Program Coordinationunmatched
  • Project/Program Managementunmatched
  • Purchasing/Procurementunmatched
  • Record Keepingunmatched
  • Regulationsunmatched
  • Relationship Managementunmatched
  • Sales Managementunmatched
  • Schedule Developmentunmatched
  • Team Lead/Managerunmatched
  • Time Managementunmatched
  • Travel Planningunmatched
  • Videoconferencingunmatched
  • Willing to Travelunmatched
  • Writing Skillsunmatched

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