Operations Coordinator

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do.

The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations.

Key Responsibilities

• Vendor & Supplier Management • Serve as the primary point of contact for vendors, suppliers, and service providers. • Coordinate onboarding documentation and ongoing relationships with external partners. • Track orders, contracts, and deliverables to ensure timelines and expectations are met. • Assist with negotiating pricing, managing renewals, and monitoring vendor performance.

Internal Operations Support

• Help manage daily operational workflows to keep teams running efficiently.
• Coordinate facility needs, equipment servicing, and general workplace logistics.
• Maintain organized records, inventories, and operational documentation.
• Identify inefficiencies and recommend practical improvements to processes.

Project & Administrative Coordination

• Support cross-functional initiatives by tracking tasks, timelines, and deliverables.
• Assist leadership with operational planning and execution of internal projects.
• Prepare summaries, reports, and status updates as needed.
• Ensure compliance with internal policies, safety practices, and quality standards.

Organization & Process Management

• Develop and maintain structured systems for tracking supplies, services, and activities.
• Manage multiple priorities simultaneously while maintaining strong attention to detail.
• Help create scalable processes as the organization grows.

Qualifications

• Bachelors degree or equivalent experience in business operations, logistics, or a related field.
• 1-3 years of experience in operations coordination, administration, or vendor management; internships welcome.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Comfortable working in a structured, detail-focused environment.
• Proficiency in Microsoft Office, Excel, Outlook, Word, and familiarity with ERP or purchasing systems is a plus.
• Self-starter mindset with the ability to take ownership and follow through.

What Were Looking For

• High-energy, motivated professional who enjoys being hands-on.
• Naturally organized and responsive with a get-it-done attitude.
• Strong sense of accountability and reliability.
• Comfortable working behind the scenes to make complex operations run smoothly.