Operations Coordinator (Contract to Hire)

Job Title: Operations Coordinator (Contact to Hire)

Position Overview:
Our Client, a family-run business offering a small office environment with a fast-paced warehouse setting. We are seeking a highly organized and versatile Operations Coordinator to support day-to-day business functions across office administration, accounting (AP/AR), order entry, marketing support, and warehouse coordination. This is a hands-on, in-office role ideal for someone who enjoys wearing multiple hats and contributing wherever needed to keep operations running smoothly.

Key Responsibilities:

Office Administration
o Maintain daily office operations, supplies, and organization
o Serve as a point of contact for internal staff and external vendors
o Assist with scheduling, coordination, and general administrative tasks

Accounting Support (AP/AR)
o Process accounts payable and receivable transactions
o Assist with invoicing, payment tracking, and reconciliations
o Support month-end close activities and maintain accurate records
o Utilize Microsoft Dynamics Business Central for financial transactions and reporting

Order Entry & Customer Support
o Enter and process customer orders accurately and efficiently within Business Central
o Coordinate with customers and internal teams on order status and updates
o Resolve order discrepancies and ensure timely fulfillment

Marketing Support
o Assist with basic marketing initiatives such as email campaigns, social media updates, and content coordination
o Help maintain marketing materials and customer communications

Warehouse & Operations Support
o Collaborate with warehouse staff to support shipping, receiving, and inventory processes
o Assist with light warehouse tasks as needed to ensure operational efficiency
o Help coordinate logistics and order fulfillment using Business Central

Qualifications:

2+ years of experience in an administrative, operations, or support role
Exposure to AP/AR or basic accounting functions preferred
Experience with Microsoft Dynamics Business Central strongly preferred
Strong organizational and multitasking skills
Proficiency in Microsoft Office (Excel, Outlook, Word)
Excellent communication and problem-solving abilities
Willingness to take initiative and support multiple areas of the business
Ability to work onsite in a fast-paced environment