Operations Coordinator

Job Title: Operations Coordinator

Industry: Technology | AI & Infrastructure

Location (city, state): Vienna, VA

Assignment Type: Contract-to-Hire

Pay: $35 $38 / hour

Work Schedule: Monday-Friday | 9:00 AM-5:00 PM | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an innovative technology company specializing in advanced unmanned aerial systems (UAS), high-resolution digital mapping, and AI-powered analytics. Their cutting-edge solutions provide critical infrastructure insights, particularly for transportation assets such as airport runways. As the organization continues to grow, they are seeking an Operations Coordinator to support executive leadership and help build structure within a fast-paced, entrepreneurial environment.

Job Description:

We are seeking a proactive, highly organized Operations Coordinator who enjoys wearing multiple hats and thrives in a dynamic environment. This individual will serve as a key liaison between executive leadership and internal teams while supporting day-to-day operations, special projects, and business initiatives. The ideal candidate is execution-focused, adaptable, and eager to contribute wherever needed—including occasional errands and hands-on support for leadership.

Key Responsibilities:

• Serve as the primary communication and coordination resource between executive leadership and internal teams.
• Support the CEO and COO with operational initiatives, special projects, and day-to-day business priorities.
• Coordinate meetings, schedules, action items, and cross-functional communication.
• Track project milestones, deliverables, and timelines to ensure successful execution.
• Create and maintain reports, presentations, dashboards, and operational documentation.
• Analyze data and provide insights to support business decisions.
• Identify opportunities for process improvements and operational efficiencies.
• Support administrative, operational, and project-based initiatives as business needs evolve.
• Facilitate communication between office staff, field teams, and leadership.
• Maintain highly sensitive and confidential information with professionalism and discretion.
• Provide hands-on support for leadership, including occasional errands and miscellaneous operational tasks.

Qualifications:

• 3-6 years of experience in operations coordination, project coordination, or business operations.
• Experience working in a startup, entrepreneurial, or fast-paced environment preferred.
• Advanced proficiency with Microsoft Excel and PowerPoint.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proven ability to manage multiple priorities and adapt to changing business needs.
• High attention to detail with exceptional follow-through and accountability.
• Ability to handle confidential information with the highest level of discretion.
• High School Diploma required.

Additional Details:

• Reports directly to the CEO and COO.
• Contract-to-hire opportunity with conversion salary of $85,000-$90,000.
• Interview Process:
  • First Round: Virtual interview with the COO.
  • Final Round: In-person interview with the COO and CEO.
• Start Date: August 3.
• Overtime eligible (Non-Exempt).
• Professional business casual dress code.
• State and Federal criminal background check required.

Perks:

• Join a growing, innovative technology company where you'll make a direct impact.
• High-visibility role partnering closely with executive leadership.
• Opportunity to help build processes and shape a growing department.
• Variety in your day—operations, project coordination, executive support, and special initiatives.
• Free onsite parking.
• Convenient location near the Spring Hill Metro Station.
• Collaborative, entrepreneurial culture where initiative and ownership are highly valued.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.