Operations Manager

The Operations Manager will support the day to day business operations of the school, duties include but are not limited to: office management, school/student support, parent and public relations, data collection and maintenance.

Duties

Office Management

• Track daily student attendance;
• Maintain building calendar and assure compliance with scheduling policies;
• Maintenance liaison to Maintenance Director;
• Open/sort mail;
• Maintain accurate and up-to-date billing and reconciliation of parent payments through EZ Care;
• Reconcile petty cash; distribute petty cash;
• Maintain staff list and Parent Advisory Board list;
• Send ordering requests to Purchasing Manager per policy (2x/month);
• Set policy on copy machine use and enforce policies regarding the use; and
• Liaison between outside organizations and your building.

School/Student

• Support Head of School in developing and maintain a positive school culture in the building;
• Support Head of School/Staff/Parents with student disciplinary issues;
• Support Director of Athletics with all sports (Upper);
• Supervise inventory system to assure adequacy of classroom supplies;
• Schedule field trips and provide for transportation, payment and record keeping;
• Administer to sick or injured children;
• Update schedule changes for transportation and extended day and transmit billing information in EZ Care;
• Support students/parents with summer camp enrollment; and
• Under the Director of Placement, facilitate the High School Placement process for students (Upper).

Parents/Public

• Communicate with parents regarding absences, recruitment for programs;
• Parent Advisory Board liaison and assist Head of School;
• Assist with Open House;
• Facilitate Spanish-speaking parent groups;
• Coordinate Parent Conferences and translations;
• Coordinate parent mailings;
• SPED follow through-register, forms, etc.;
• Supervise enrollment process including lottery (ELC); and
• Support Director of Placement with HS parent meetings (Upper).

Data Collection and Maintenance

• Enrollment files;
• Maintain hard copy files for children (official, current, terminated, and special needs);
• Maintain database (PowerSchool);
• Maintain staff files;
• IT liaison to IT Director;
• Troubleshoot minor IT issues; and
• Communicate IT issues from teachers to IT Director.

Qualifications

• Experience working with school-aged children;
• Bilingual (English/Spanish) is required;
• Bachelors degree is preferred; and
• Background in Education is preferred.
• Community Day Charter Public School participates in the E-Verify program to determine the immigration and work-eligibility status of prospective employees. Please refer to the Notice of E-Verify Participation and the Right to Work documents for more information.
• Community Day Charter Public School is affiliated with The Community Group (TCG), a private, nonprofit organization that has been creating opportunities through education since 1970. TCG manages various programs, including a network of early childhood and out-of-school time programs, a K1-8 charter public school, training programs, and a child care resource and referral program, Child Care Circuit.
• The Community Group is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. In addition, we are dedicated to providing a work environment free from discrimination and harassment and where employees are treated with respect and dignity.