Operations Manager

New Leaf Prep Academy's Operations Manager is a key member of New Leaf's leadership team. This role oversees the daily administrative, operational, and logistical functions of our school, ensuring smooth operations, compliance, and support for staff and students.

The Operations Manager is a 12 month contract with 40 hours per week during the school year calendar and 20 hours per week during the summer.

Key Impact:

• Leads and oversees all operational staff and ensures safe, supported and efficient daily school operations to include front desk, kitchen, custodial, and maintenance.
• Leads our Paraprofessional guides and their impact in the classroom. Ensure Paraprofessional guides foster learning within the Montessori classroom. Develop and enrich the paraprofessional roles and responsibilities.
• Oversees the front desk team, ensuring smooth coordination and communication between families, staff, and students while maintaining a secure and welcoming environment.
• Develop, implement and uphold policies and procedures that support the school''s mission. These include duty schedule, pick up and drop off, lunch, recess, before and after care, 4k wrap and others that may be needed.
• Approval of all time off requests for direct reports ensuring appropriate coverage is in place and hours are accounted for with payroll processing.
• Primary point of contact with building management group for maintenance issues and onsite custodian for cleaning. Gather ongoing maintenance and cleaning requests and coordinate completion. When applicable, quote and review for Head of School and/or Board Approval.
• Ensure safe building procedures and practices are compliant and effective, coordinates required school safety drills.
• Participate in the school's purchasing process by reviewing submissions for cost and initiate the process for the Head of School's approval. Once approved by the Head of School, complete purchase.
• Oversight of New Leaf Prep Academy's Kitchen operations. This includes oversight of staffing, budget, food safety, regulatory compliance, menu planning, DPI compliance and Sprouting Path.
• Spearhead various school events in partnership with the leadership team. Collaborate with the Parent Teacher Organization or school staff volunteers.
• Attend regularly scheduled one on one and department meetings with key stakeholders.
• Plan and budget for annual field trips. Using the field trip checklist, communicate and coordinate with field trip volunteers and staff (teachers, front desk and kitchen).
• As needed, evaluate playground equipment for safety and functionality. If additional playground equipment is needed, coordinate quotes, purchase and install with Head of School and/or Board approval.
• Administrator for the school''s technology systems. IT liaison with contracted IT representative.
• Collaborate with the school''s leadership team on strategic planning initiatives.
• Attend staff meetings, professional development sessions, and school events.
• Participate in school improvement initiatives.
• Maintain confidentiality regarding all school matters.
• Adhere to all School policies and procedures.
• Collaborate with colleagues and specialists to support student needs.
• Participate in the School''s evaluation process.

Requirements:

• Strong organizational skills to manage multiple priorities
• Excellent communication and problem-solving abilities to coordinate with school leadership, staff, and external partners
• Experience in financial oversight, operational logistics within an educational or administrative setting
• Ability to motivate, inspire and troubleshoot with teams and individuals to ensure their success
• Experience in educational or classroom setting preferred
• Knowledge of health and safety regulations, safeguarding, and compliance standards
• Proficiency with relevant software and tools for operations, finance, and data management