Oracle Cloud Project Coordinator

Meeting Coordination and Documentation

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.

• Project Artifact Management
• Maintain and update project documentation including trackers, logs, status reports, and schedules.
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.
• Financial Tracking and Invoice Support.
• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with
  contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.
• General Program Support
• Coordinate logistics for internal and vendor-facing meetings including room bookings,
  virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.