Order Entry & Logistics Assistant
Location: Long Island, NY
Salary: $65,000 - $75,0000
Industry: Machine Tooling
Position Summary
We are seeking a highly organized and detail-oriented Order Entry & Logistics Assistant to support our order processing, data management and logistics operations. This position requires strong attention to detail, accuracy, follow-through, and the ability to manage multiple priorities in a fast-paced business environment.
The ideal candidate should have prior experience with order entry, data entry, logistics with a strong ability to maintain accurate records and coordinate information across multiple departments. The candidate must have strong working knowledge of Microsoft Office, including Excel and Word, and be comfortable working with data and maintaining organized digital records. Previous experience in the manufacturing or machine tool industry is a plus.
Key Responsibilities
Order Entry & Data Management:
* Enter and process customer orders, purchase orders, and related information accurately and efficiently.
* Maintain and update customer, order, product, and shipping information in company systems.
* Track order status and follow up on outstanding information as needed.
* Prepare and maintain reports, spreadsheets, forms, and other documentation.
Logistics & Shipping Support:
* Prepare, organize, and maintain shipping and logistics documentation.
* Coordinate with customers, vendors, warehouses, and internal departments regarding shipment schedules.
* Track shipments and provide updates as requested.
* Maintain accurate records of shipment information, dates, tracking numbers, and related documentation.
Administrative Support:
* Assist various departments with data collection, document preparation, and information management.
* Communicate professionally with customers, vendors, sales personnel, warehouse personnel, and other departments.
* Perform other administrative and operational duties as assigned.
Qualifications & Skills
* Previous experience in order entry, data entry, administration, logistics, or operations support.
* Full working knowledge of Microsoft Office, including Excel, Word, Outlook, PowerPoint
* Experience working with purchase orders, customer orders, shipping documentation, and logistics.
* Excellent attention to detail, accuracy and highly organized with strong record-keeping & file-management skills.
* Ability to prioritize and manage multiple tasks with deadlines.
* Strong written and verbal communication skills.
* Ability to work independently as well as collaboratively with multiple departments.
* Strong problem-solving and follow-up skills to keep tasks moving from start to completion.
* Ability to learn company-specific software, systems, and procedures.
* Manufacturing industry experience is a plus, particularly experience with machinery, machine tools, equipment, or industrial products.
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