Order Management Specialist

Job Title: Order Specialist

Department: Inside Sales  

Work Location: Pine Bluff, AR - Transformers

Reports To: Inside Sales Manager

FLSA Status: Non-Exempt

Shift: Monday- Friday 7 am- 4 pm

Overtime may occasionally be required based on business needs.

Central Moloney is seeking a detail-oriented Order Specialist to support our Inside Sales team. In this role, you'll manage customer orders from initial purchase order through shipment, coordinate with internal teams, and help ensure customers receive accurate, timely updates throughout the order process.

About CMI: Central Moloney manufactures distribution transformers and transformer components for electric utilities and other power industry customers. Since 1949, CMI has supported customers with products designed for demanding electrical distribution applications.

About the Role: The Order Specialist manages customer orders from purchase order receipt through shipment. The role enters and maintains accurate orders in the ERP system, tracks production and shipping dates with the plant, and keeps customers, the sales team, and sales representatives informed about order status and schedule changes.

Responsibilities

• Review incoming purchase orders against the approved quote or contract. Verify part numbers or specifications, quantities, pricing, delivery requirements, and ship-to details. Resolve discrepancies with the appropriate team before releasing the order.
• Enter orders and blanket releases in the ERP system, issue order acknowledgments, and process approved changes. Keep purchase orders, acknowledgments, and related records organized and up to date.
• Track open orders against customer commitments. Confirm planned production and ship dates with plant scheduling, flag delays or missing information early, and follow through with the teams responsible for resolving them.
• Provide timely updates to customers, regional sales managers, and sales representatives. Communicate confirmed schedule changes, explain the impact on delivery, and agree on when the next update will be available.
• Maintain open-order reports and prepare updates for customer status calls. Coordinate with shipping to verify dispatch and with accounting to resolve order-related invoice discrepancies.
• Apply approved contract price updates to orders and releases as directed. Route requests for price exceptions, changes to terms, or new delivery commitments to the responsible team for approval.
• Other duties as assigned.

Requirements

• High school diploma or equivalent required.
• 1-3 year's Experience in order entry, inside sales, or customer service preferred.
• Experience in a manufacturing environment is a PLUS.
• Ability to read purchase orders and contract details, manage multiple deadlines, and enter data accurately.
• Ability to read and retain detailed information from sales contracts.
• Strong organizational skills and ability to multi-task.
• Excellent computer skills with advanced knowledge of MS Excel.
• Experience with customer portals and order tracking systems.
• Customer service/relationship experience
• Dedication to providing great customer service
• Strong communication skills with ability to compose formal responses to customers via letter writing and email.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Working Conditions:

Heated and air-conditioned office.

While this role is primarily office-based, it is located within a manufacturing facility, and the employee may occasionally be exposed to the production floor environment, including noise, moving equipment, and varying temperatures.

Benefits

• Company-paid Medical and Dental Insurance for employees
• Life Insurance
• 401(k) and Retirement Plan
• Advancement Opportunities Within the Organization
• Supportive Team Culture

Start your career with a company that values quality, craftsmanship, and the people who make it happen. Apply today!

Pro Tip: We see a LOT of applications — but what really stands out is when you share why you’re excited about this role and how you can make a difference in keeping our operations running smoothly.

and because every great job needs a little fine print...

Legal Notices:

Please note & Review the following: This job is considered safety-sensitive because impairment by drugs or alcohol may constitute a threat to health or safety, and/or a lapse of attention could result in injury, illness, or death.

Central Moloney is a tobacco-free facility. The use of tobacco products (including cigarettes, cigars, smokeless tobacco, and e-cigarettes/vapes) is not permitted on company property.

Equal Opportunity Employer Statement: Central Moloney is an equal opportunity employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital or family status, genetic information, veteran status, or any other status protected by law. We are committed to creating a respectful, fair, and welcoming workplace for all, and we believe that a variety of experiences and perspectives strengthens our team.

Recruitment Policy: No Third-Party InvolvementWe value the interest of all job seekers; however, we do not accept unsolicited resumes or candidate submissions from recruitment agencies, staffing firms, or third-party recruiters. Any resumes submitted in the absence of a signed agreement with Central Moloney will be considered the property of CMI. Central Moloney will not be responsible for any fees related to unsolicited resumes.