P/T Jr. Office Assistant (Typist)

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

Job Description:

The Part-Time Junior Office Assistant (Typist) provides clerical, typing, reception, and general office support for the SUNY Westchester Educational Opportunity Center. The incumbent serves as a welcoming first point of contact for students, prospective students, visitors, faculty, staff, and community partners and helps ensure that daily office operations are accurate, responsive, and well organized.

• Answer and route telephone calls, take accurate messages, receive visitors, determine the nature of their business, and direct them to the appropriate office or staff member.
• Type, format, proofread, and prepare correspondence, notices, forms, schedules, reports, lists, and other documents with attention to grammar, spelling, punctuation, and accuracy.
• Enter, retrieve, and update information in computerized record systems and maintain electronic and paper files in accordance with established procedures.
• Provide routine information regarding WEOC programs, services, application processes, schedules, and office procedures, referring questions to appropriate staff when needed.
• Support student-facing operations by assisting with the distribution and collection of forms, processing routine documents, and communicating approved information to students and instructors.
• Open, sort, and route incoming mail and materials; prepare outgoing mailings; and assist with copying, scanning, filing, and document organization.
• Assist with appointment scheduling, office supply requests, outreach mailings, events, and other administrative projects as assigned.
• Use word processing, spreadsheet, email, calendar, database, and other automated office applications in performing assignments.
• Perform other related duties as required.

Requirements:

REQUIRED QUALIFICATIONS: Possession of a high school or equivalency diploma. It is expected that the successful candidate will be able to operate a standard alphanumeric keyboard at a minimum rate of 35 words per minute; follow oral and written instructions; use proper grammar, punctuation, and spelling; maintain accurate records; interact courteously and tactfully with a diverse public; and effectively use common office technology.

All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS: Prior clerical, reception, customer service, or student-service experience is preferred. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and electronic record systems, is strongly preferred. Experience working with adult learners and individuals from diverse cultural, educational, and socioeconomic backgrounds is desirable. Bilingual ability is a plus.

Additional Information:

HOURLY RATE OF PAY: $17.25 per hour. No benefits.

WORK SCHEDULE: Part-time, 28 hours per week, Monday?Friday. One shift will be 11:00 am -7:00 pm. The specific schedule will be determined based on departmental needs.

POSITION EFFECTIVE: The position will remain open until filled.

Application Instructions:

Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

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