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Paralegal Administrator

JPC Partners

Pennsylvania

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JOB DETAILS
SKILLS
Administrative Management, Administrative Skills, Analysis Skills, Billing, Calendar Management, Check Processing, Communication Skills, Corporate Law, Data Entry, Database Administration, Documentation Review, Email Management/Administration, Expense Reports, File Management, Legal, Legal Documents, Legal Research, Legal Support Skills, Litigation, Logistics, Maintain Compliance, Maintenance Services, Meeting Minutes, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Organizational Skills, Paralegal, Plan Meetings, Presentation/Verbal Skills, Project Tracking, Project/Program Management, Purchase Orders, Purchasing/Procurement, Regulations, Research Skills, SAP, Systems Maintenance, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Pennsylvania
POSTED
11 days ago
JPC Partners is looking for a Paralegal Administrator that will work with legal support staff and attorneys to provide a broad range of clerical, administrative, workflow, and project management duties to support the company’s Law and Compliance Division.
The responsibilities will include conducting legal and factual research; preparing documents, exhibits, reports and filings; completing filings; activities related to drafting, processing, updating and filing tariff and tariff related agreements; assistance with drafting and processing service agreements and other legal documents; promoting tariff and regulatory compliance; and supporting legal proceedings.
Additional responsibilities will include file management (primarily electronic documents and email management), data entry and database management (Excel and litigation tracking software), report generation, expense and procurement coordination, logistics (meeting planning, Outlook calendar manager, travel arrangements), managing the workflow for particular attorney teams (logging receipt of an assignment, assigning attorney and paralegal support, monitoring progress), management of important public postings for external parties, formatting of pleadings, correspondence, and PowerPoint presentations, and other similar functions.  No two days are necessarily alike, and any one day may require the candidate to perform many of these different functions.
The successful candidate will be meticulous and have a thorough knowledge of legal formalities, computer and technical knowledge as well as strong analytical, communication and organizational skills; and should work well in fast-paced collaborative environments with competing demands.  Prior legal experience preferred.
Essential Duties:
  • Assist in maintaining the filing system for the Law Department.
  • Assist attorneys in the preparation and electronic filing of letters, pleadings, discovery and subpoena responses, motions, and summaries of filings and orders. 
  • Manage service and posting of filed documents.
  • Attend internal meetings as needed.
  • Communicate with internal and external stakeholders.
  • Conduct research and analysis on legal and regulatory matters, prepare memos, reports, summaries, charts and other legal documents as directed.
  • Assist and support attorneys and paralegals in the preparation of filings and other steps in the filing process
  • Provide administrative support as needed to the Department, including(a) demonstrate proficiency in the use of company issued automated tools including In-house Conference Room Reservation System, SAP and Microsoft Office (b) prepare and process invoices, time sheets, expense reports, purchase requisitions, check requests as required; (c) establish, coordinate, and maintain calendars; (d) coordinate and schedule appointments, and meetings including making travel arrangements and reservations; (e) draft, organize and distribute departmental meeting minutes.
  • Legal Document Review and Analysis Duties: (a) support the administration, processing and maintenance of Service Agreements including the tracking of effective and expiration dates, and coordinate with both internal and external stakeholders to maintain overall regulatory compliance; (b) review pro forma documents and agreements for conformity; and (c) prepare and/or support the preparation of draft filings for legal counsel indicating reason for non-conformity, and oversee any service requirements for filing.
  • Independently manage important internal workflows including the timely and accurate public posting of documents to the company website, data entry in the case tracking system, and the logging and tracking and assigning of work to certain attorney and paralegal teams.
  • Possess the ability to work independently and as part of a team
  • Other functions and duties as assigned.
Required Qualifications:
  • 0-5 years of experience as a legal administrative assistant, law clerk or paralegal in a law firm, corporate legal department or governmental agency.
  • Must be local and able to work onsite 1 day per week to complete mailings and other in-office tasks
  • Bachelor’s degree in legal studies / related field (or associate’s degree with at least 2 years of relevant professional legal experience)
  • Experience working in an office or team environment having administrative and workflow management experience
  • Must be comfortable working in a digital environment; strong ability to utilize technology and e-filing tools
  • Organized and able to juggle multiple filings, deadlines and tasks
  • Possesses Excellent verbal and written communication skills
  • Collaborative and works well with a team
  • Paralegal certificate (preferred)

About the Company

J

JPC Partners

JPC Partners

Founded in 2004, JPC Partners has established itself as a premier provider of top talent to employers throughout the Eastern United States from Start-ups to Fortune 500 companies.

Services

Retained Search

When it comes to executive searches, we know how important it is to find a partner who can understand your needs, recruit best-in-class talent, and work collaboratively towards a successful hire. With a deep understanding of our practice areas and solid, collaborative relationships with industry leaders, we drive top performance in the executive recruiting sector, delivering a better experience for both our clients and candidates.

Direct Hire Staffing

Focus on running your business while JPC handles the hiring process for you. We will evaluate the position; source qualified candidates; screen, interview, test and assess each one; and check backgrounds and references – all to ensure you hire a top performer.

Contract Staffing and Contract to Hire Staffing

Our clients can try out an employee on the job for a predetermined period of time, before making a full-time hiring decision. This allows our clients to evaluate the candidate in a true work setting to ensure a great fit.

JPC focuses on providing expert resources for each assignment based on your unique requirements developed through customer collaboration.

JPC is able to attract and retain technology experts and consultants through our sourcing network and data base built on over thirty years of business and information technology contacts including personal and professional referrals. We are able to attract and retain our IT consulting professionals with a compensation model that rewards excellence and places our consultants among the best paid in the industry while pricing our services at very competitive rates that provide value for our clients and keep our staff motivated.

JPC helps our clients place IT talent in the following and other areas:

  • CEO / CTOs / CIOs / VPs of IT
  • Application and Infrastructure Directors
  • Project Managers
  • Business Analysts
  • Database Administrators
  • Technical Writers
  • Network Architects and Administrators
  • Software QA / Testers
  • Systems Architects
  • Application Developers
  • Application Architects
  • Web Developers
  • Data Warehousing
  • Business Intelligence
  • IT Auditors
  • Network Engineers
  • Programmer Analysts
  • Mobile Application Developers

Temporary Staffing

Increase your workforce – without adding to your overhead. With JPC’s temporary staffing solutions, you’ll get the people you need, when you need them, to fill in for short- or long-term projects.

COMPANY SIZE
20 to 49 employees
INDUSTRY
Computer/IT Services
FOUNDED
2004
WEBSITE
http://www.jpcpartners.com

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