Part-Time: Administrative Assistant Manufacturing & Transportation Division

Part-Time: Administrative Assistant Manufacturing & Transportation Division

• 496591
• Florence
• Staff
• Part-time
• Gateway Community & Technical College

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Title: Part-Time: Administrative Assistant, Manufacturing & Transportation Division

Salary: $17.50 per hour

Standard Hours: 24 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Gateway Community & Technical College, Boone Campus

Department: Manufacturing & Transportation Technology

Job Summary

The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.

Job Duties:

Scheduling & Academic Operations

• Process CourseDog schedule changes and course cancellations in accordance with established procedures
• Notify students and advisors and assist with student moves as needed
• Conduct initial review and cleanup of upcoming semester schedules

Reporting & Data Support

• Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
• Generate faculty load reports and identify potential overloads
• Complete additional reporting tasks as assigned

Administrative & Office Support

• Assist with book ordering and maintain division records
• Manage and respond to inquiries in the Manufacturing & Transportation inbox
• Maintain Microsoft Bookings pages
• Coordinate logistics for meetings and events
• Monitor division budgets and manage office supply inventory under supervision
• Perform other duties as assigned

Minimum Qualifications:

• Associate''s degree or equivalent

• 1-2 years of administrative, clerical, or office support experience

• Ability to work independently with minimal supervision

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Effective verbal and written communication skills

• Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff

• Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms

• Ability to handle confidential and sensitive information with discretion

Preferred Qualifications:

• Prior administrative or clerical experience

• Experience working in a community college, higher education, or workforce training environment

• Familiarity with academic scheduling systems, reporting tools, or student information systems

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.