Location: Beverly Hills, CA
Company: Intelifi Inc.
Hours: Part-Time (20 hours/week to start)
Schedule: On-site, flexible weekday schedule
About Us
Intelifi is a nationally accredited background screening company, providing industry-leading solutions to help businesses make safer and smarter hiring decisions. We are passionate about quality, integrity, and innovation — and we’re looking for a capable, motivated Administrative Assistant to help support our internal operations.
Position Overview
We are seeking a self-starter who thrives in a dynamic, small-office environment to provide administrative and light HR support. The ideal candidate is detail-oriented, tech-savvy, and able to anticipate needs while managing a variety of responsibilities across administrative support, office operations, and accounting functions.
Key Responsibilities
- Provide day-to-day administrative support to executives and departments.
- Assist with office management tasks such as ordering supplies, coordinating vendors, and maintaining a clean and organized office space.
- Support HR processes such as onboarding, document collection, and employee file organization.
- Manage and track expense reports, invoices, and financial data in QuickBooks.
- Schedule meetings, organize internal calendars, and assist with basic correspondence.
- Assist with document preparation, filing, and data entry as needed.
- Act as the point of contact for internal and external stakeholders in a professional and efficient manner.
- Contribute to a positive, team-oriented workplace by supporting internal communications, encouraging collaboration, and helping plan occasional team-building activities or office initiatives.
Qualifications
- 2+ years of experience in an administrative, office management, or operations support role.
- Familiarity with QuickBooks and basic bookkeeping is highly preferred.
- Experience assisting with HR functions is a strong plus.
- Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar).
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently, take initiative, and handle multiple priorities.
- Must be dependable, punctual, and maintain confidentiality.
- Must be able to work in person at our Beverly Hills office.
To Apply: Please submit your resume and an optional cover letter describing your interest in the role and relevant experience.