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Part-Time Administrative Assistant

Habitec Architecture And Planning

San Jose, CA

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JOB DETAILS
SKILLS
Administrative Skills, Business Development, Calendar Management, Dental Insurance, Email Management/Administration, Event Management, Executive Assistant Skills , Expense Reports, Fortune 500 Customers, Health Insurance, Healthcare, Identify Issues, Interior Design, Leadership, Mail Processing, Marketing, Office Equipment, Office Management, Operational Communications, Operational Support, Operations Management, Plan Meetings, Record Keeping, Reimbursement, Restaurant, Retail, Schedule Development, Startup, Telephone Skills, Travel Planning
LOCATION
San Jose, CA
POSTED
8 days ago
Benefits:
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off

About Us


Habitec Architecture and Interior Design is a top Silicon Valley firm recognized on the Silicon Valley Business Journal Book of Lists, with over 50 years of award-winning project experience. We deliver commercial architecture and interior design across corporate office, retail, restaurant, industrial, and medical sectors — serving local startups through Fortune 500 and Top 10 technology companies.


About the Role


The Administrative Assistant provides comprehensive administrative and operational support to the office and management team. This role ensures efficient day-to-day office operations by coordinating communications, managing schedules, maintaining records, supporting projects, and assisting with internal and external events. Administrative Assistant will work 20 hours per week.


Responsbilities


Office & Administrative Support
·        Manage front desk operations, including greeting guests and answering, screening, and directing phone calls.
·        Sort and distribute mail and packages and maintain overall office organization and tidiness.
·        Maintain office and conference room calendars and assist with scheduling meetings and appointments.
·        Coordinate office supplies, kitchen inventory, and equipment needs.
·        Assist with troubleshooting office equipment in coordination with IT.
·        Perform general clerical duties such as filing, organizing documents, and maintaining records.
Administrative & Executive Support
·        Provide direct administrative support to managers and leadership, including calendar management and correspondence.
·        Monitor and manage email communications and respond to information requests.
·        Track, record, and assist with expense reports and reimbursements.
·        Assist in travel coordination, meeting logistics, and event planning.
Event & Team Support
·        Coordinate office events, team-building activities, and employee functions.
·        Assist with internal communications and staff engagement activities.
·        Support marketing or business development events as needed.

About the Company

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Habitec Architecture And Planning

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