Department: Administrative
Reports To: Studio Director
FLSA Status: Non-Exempt
Schedule: Part-Time
About the Company
ASSEMBLAGE Works, Inc. is a collective of experienced design, construction, and development professionals who believe in innovative design and modern methods of offsite construction specializing in Prefab, Modular and Mass Timber. Our small, integrated team is revolutionizing design by breaking down traditional silos between design and construction. We use progressive delivery techniques to provide efficient, sustainable and beautiful projects in locations on the West Coast. With two offices located in Portland, Oregon and Irvine, California; we offer clients a comprehensive view across design, build, and owner's representation.
Job Summary
The Part-Time Controller is responsible for overseeing ASSEMBLAGE Works, Inc. accounting and financial operations, including financial reporting, cash flow management, budgeting, forecasting, internal controls, and month-end and year-end close activities. This position serves as a key financial resource to the Studio Director and executive leadership, providing accurate and timely financial information, identifying financial risks and opportunities, and supporting informed business decision-making.
The Controller also serves as the primary liaison between the organization's bookkeeper and executive leadership and is responsible for maintaining the integrity and accuracy of the organization's financial records and reporting. There is a possibility of growth to full-time with benefits in the future.
Essential Job Duties
- Oversee accounting and financial operations, including accounts payable, accounts receivable, customer invoicing, general ledger activity, and account reconciliations.
- Manage monthly and year-end closing processes and ensure financial records are complete, accurate, and properly supported.
- Prepare monthly, quarterly, and annual financial statements, reports, and financial analyses for executive leadership.
- Prepare and monitor cash flow reports and forecasts, identifying potential financial risks, trends, and opportunities.
- Lead budgeting and financial forecasting activities and analyze budget-to-actual results, including explaining significant variances.
- Maintain the general ledger and chart of accounts and review financial transactions for accuracy, completeness, and appropriate classification.
- Serve as the primary financial liaison between the bookkeeper, Studio Director, executive leadership, and external accounting partners.
- Develop, maintain, and strengthen accounting policies, procedures, internal controls, and financial documentation practices.
- Ensure financial practices comply with applicable accounting standards, tax requirements, regulatory obligations, and organizational policies.
- Maintain and effectively utilize QuickBooks and BQE to support accounting, financial reporting, project-related financial management, and business operations.
- Coordinate annual audit activities and serve as the primary organizational contact for external auditors and other financial professionals.
- Evaluate accounting systems, reporting tools, and financial processes and implement improvements that increase efficiency, accuracy, and financial controls.
- Provide financial analysis, insight, and recommendations to executive leadership to support strategic and operational decision-making.
- Maintain accurate financial records and supporting documentation in accordance with organizational requirements.
- Perform other duties as assigned.
Qualifications
- Bachelor's degree in accounting, Finance, Business Administration, or a related field required.
- Minimum of 10 years of progressively responsible experience in accounting, finance, or a related field.
- An equivalent combination of education, training, and relevant experience may be considered.
- Strong knowledge of accounting principles and practices, including general ledger accounting, reconciliations, financial reporting, and month-end and year-end close processes.
- Experience with budgeting, financial forecasting, cash flow management, and financial analysis.
- Experience developing, maintaining, and improving accounting procedures and internal controls.
- Ability to analyze financial information, identify trends and variances, and provide recommendations to leadership.
- Strong attention to detail, organizational skills, and ability to manage competing priorities and deadlines.
- Effective written and verbal communication skills, including the ability to communicate financial information to individuals with varying levels of financial knowledge.
- Experience with QuickBooks and BQE preferred.
Knowledge, Skills & Abilities
- Accounting & Financial Management: Strong knowledge of accounting principles, financial reporting, general ledger management, reconciliation practices, budgeting, and forecasting.
- Financial Analysis: Ability to interpret financial information, identify trends and variances, evaluate financial performance, and develop meaningful recommendations.
- Cash Flow Management: Ability to monitor and forecast cash needs and identify potential financial risks or opportunities.
- Internal Controls: Knowledge of effective accounting controls and the ability to evaluate and improve financial processes and procedures.
- Compliance: Understanding of and ability to adhere to applicable accounting standards, tax requirements, regulations, policies, and procedures.
- Technology: Proficiency with accounting and financial management systems, with experience using QuickBooks and BQE preferred.
- Communication: Ability to communicate complex financial information clearly and effectively to individuals with varying levels of financial knowledge.
- Organization: Strong attention to detail with the ability to manage competing priorities, maintain accurate records, and meet established deadlines.
- Problem-Solving: Ability to independently identify financial or operational issues, evaluate potential solutions, and make sound recommendations.
- Confidentiality: Ability to exercise discretion and appropriately handle confidential financial and organizational information.
ASSEMBLAGEworks Inc. is an Equal Opportunity Employer