Part-time Facilities Coordinator

Job Title: Part-time Facilities Coordinator

Location: New York, NY

Industry: Private Equity

Pay: $25 – $30 / Hour (depending on experience)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with our client, a well-established firm operating within the financial services space. They are known for maintaining a polished, high-functioning office environment and prioritizing operational excellence across their workplace.

Job Description

The Part-time Facilities Coordinator will support day-to-day office operations by ensuring the workplace runs smoothly, efficiently, and maintains a high standard of organization and cleanliness. This individual will partner with internal teams and external vendors to coordinate maintenance, supplies, and overall office functionality.

Key Responsibilities

• Manage and track service requests, ensuring all facilities-related issues are addressed promptly
• Coordinate maintenance work, repairs, and general office upkeep with external vendors
• Assist with vendor relationships, including monitoring service performance and contract expectations
• Order and maintain inventory of office supplies, pantry items, and other workplace essentials
• Support planning and logistics for internal meetings and events, including room setup and catering coordination
• Conduct routine walkthroughs to ensure the office remains clean, organized, and fully stocked
• Help maintain organized storage areas and reduce unnecessary clutter
• Assist with budget tracking related to facilities expenses and services
• Perform regular safety checks and ensure compliance with health and safety standards
• Coordinate workspace setup for new hires, desk moves, and employee transitions
• Handle incoming and outgoing mail, packages, and courier services
• Partner with internal teams such as IT, HR, and Operations to support office needs
• Build and maintain strong working relationships with building management and on-site staff

Qualifications

Experience:

• Prior experience in facilities coordination, office management, or workplace operations preferred
• Experience working in a corporate or professional services environment is a plus

Technical Skills:

• Proficiency in Microsoft Office Suite

Soft Skills:

• Highly organized with strong attention to detail
• Proactive and able to take initiative with minimal oversight
• Strong communication and interpersonal skills
• Ability to multitask and manage competing priorities

Education:

• High school diploma required; Associate’s or Bachelor’s degree preferred

Additional Details

• Part-time schedule
• Onsite role in a professional office environment

Perks

• Opportunity to work in a polished, professional setting
• Exposure to facilities and office operations within a corporate environment
• Collaborative and team-oriented workplace

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.