Administrative Skills, Call Monitoring, Communication Skills, Conference Management, Customer Support/Service, Establish Priorities, Event Management, Inventory Levels, Inventory Management, Mail Processing, Multitasking, Office Equipment, Office Management, Oracle Financials, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Team Player, Telephone Skills, Writing Skills
Part Time Front Desk needs 2 years' experience in a professional office environment required, experience with Oracle Financials preferred.
Part Time Front Desk requires:
- 3 days weekly: 9a-3p: Tues-Thurs
- Demonstrated customer service orientation, with the ability to interact professionally, courteously and effectively with employees, visitors and vendors.
- Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.
- Ability to work with different functional groups and levels of employees to effectively and professionally achieve results.
- Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.
- Part Time Front Desk duties:
- Professionally manage all incoming calls and correspondence; handle routine inquires and direct other as appropriate.
- Prepare sign-in and security logs and ensure they are properly recorded.
- Receive, sort, log and distribute incoming mail and packages and organize and send outgoing mail and packages.
- Order office supplies and manage inventory levels.
- Maintain a clean appearance in the main common areas (e.g. lobby, supply rooms and conference rooms).
- Coordinate and track service calls for office equipment.
- Coordinate conference room scheduling and assist with office event planning/department projects.
- Handle special administrative projects and overflow work from other departments.
- Assist office manager and Administrative Assistants with event planning.
- Create and receive on purchase orders using Oracle Financials.
- Other duties as assigned.