Part-Time Grants Administrator

Position: Grants AdministratorReports to: Director of Mission AdvancementLocation:  Chicago, IllinoisOrganization Background:The Precious Blood Ministry of Reconciliation (PBMR) mission is:  Rooted in the spirituality of the Precious Blood, we restore human dignity through hospitality, hope, and healing.We work as agents of reconciliation to:

• Build relationships among youth and families impacted by violence and/or conflict,
• Create safe spaces where people can experience radical hospitality, hope, and healing, and
• Promote a restorative approach to conflict and build a sense of community.

For more information, please visit www.pbmr.org. Position Summary:  The Grants Administrator is accountable to the Director of Mission Advancement and is primarily responsible for applying for private and public grants, managing grant-funded projects, coordinating grant renewal activities, submitting reports and facilitating stewardship activities.  This position is a part-time position working twenty-four (24) hours per week.  In addition, this is not an overtime exempt position.Essential Functions

• Coordinate with the Grants Team to ensure proper organization and completeness of grant records including grant applications/agreements, budgets, spending reports, and audit information.
• Manage detailed annual calendar of grant opportunities, submissions, and reports; ensure all deadlines are met in a timely manner.
• Work closely and cross-functionally with other departments to identify program needs and collect grant report data, ensure grant compliance.
• In coordination with the Director of Mission Advancement helps determine funding priorities for programs to research opportunities to meet those needs.
• Coordinate with finance and program teams to help create budgets and financial reporting.
• Assistant with the management of PBMR’s portfolio of private, corporate and government grantors and prospects; maintain donor records in database, track proposals, touchpoints, and follow-up actions.
• Responsible for writing, proofing, editing, and submitting well-written letters of inquiry and proposals to private, corporate and government funders; adhering to LOI and grant application guidelines and industry best practices.
• Ensure grant templates are compelling, current, and updated regularly.

Required Skills/Abilities:

• Highly analytical, detail minded, technically savvy; possesses a broad understanding of strategic goals and keen ability to interpret data.
• Must be able to work both independently and as part of the PBMR team.

• Understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
• Excellent verbal and written communication skills.
• Thorough understanding of effective grant writing techniques.
• Superior organizational and database management skills.
• Excellent project management skills and ability to prioritize work and resources.
• Ability to work with multiple data management systems, including third-party grant management systems.
• Ability to meet deadlines.
• Ability to interpret financial data and prepare budgets and financial grant reports.
• Ability to be discreet with confidential information that may be needed for some grants, including but not limited to salaries, financials, demographic data, etc.

Desired Outcomes:

• Enhancement of funder related communications with readily available reports.
• Identification of new revenue streams for general operating and programming funding.

Education and Experience:

• Bachelor’s degree required.
• Documented success in proposal writing and grants management.
• Demonstrated skills in budget preparation, communication – verbal and written.
• Knowledge of nonprofit organizational and program development.
• Experience working with vulnerable populations (youth, families, etc.) preferred.

Qualifications:

• Ability to live out of a restorative justice philosophy and use the circle process when needed.
• Skilled in building healthy relationships, maintaining boundaries and valuing confidentiality.
• Experience in working with a diverse population and diverse personalities.
• A willingness to be a good steward of resources (financial, etc.)
• Ability to be a self-starter, problem-solver, and dreamer of possibilities.
• Conduct oneself in a professional, warm, and approachable manner.
• Organized and able to meet deadlines and multitask.
• Competent using Microsoft Office 365 Suite (MS Word, Excel, Adobe).
• Able to work in a fast-paced environment.

Compensation and Benefits: Hourly Rate Targeted: $50 - $60/hr based upon experience and a benefits package comes with this position 

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